Receptionist/Office Assistant

The Receptionist is responsible for greeting and announcing visitors to the office, answering and routing all incoming phone calls, and assisting with general administrative duties. The individual is professional in manner and appearance at all times, detail oriented, reliable, punctual, organized and conscientious about their work. Individual must be able to multitask in a fast paced environment.

Responsibilities:

• Answering multi phone line
• Mail and overnight delivery processing
• Scanning documents
• Maintaining client database
• Miscellaneous client mailings
• Faxing
• Calendar management
• Monitor and order supplies (office and break room) and restock as needed
• Preparation of presentations, correspondence, and memos
• Maintain overall office appearance
• Scheduling appointments
• Willingly assist all team members as needed and contribute to a positive atmosphere
• Various projects as assigned

Position Requirements:

• Must be reliable and have prior experience working in a professional services firm
• Punctual daily attendance with seasonal overtime is required
• Comprehensive knowledge of Microsoft Word, Excel and Outlook
• Ability to manage multi line phone system
• Ability to quickly learn new software applications
• Organized, detail-oriented, and aware of deadlines