Probate and Vital Records Clerk - Full-time / Part-time

Probate and Vital Records Clerk We are currently seeking an experienced Probate and Vital Records Clerk to join our team in our Morgantown, WV 26505 location. Who We Are: Office of the Monongalia County Clerk - Monongalia County is a county in the U.S. state of West Virginia. As of the 2010 census, the population was 96,189, making it West Virginia's third-most populous county. Its county seat is at Morgantown. The county was founded in 1776. Monongalia County is included in the Morgantown, WV Metropolitan Statistical Area, and is the largest county in North-Central West Virginia. The county currently has over 68,000 registered voters. To learn more about us, please visit us at [1] www.monongaliacountyclerk.com About the Role: The Probate and Vital Records Clerk, under the supervision of the Probate and Vital Records Manager and at the general direction of the County Clerk, will support the functions of the Probate and Vital Records Department within the County Clerk’s Office. This is a full-time non-exempt employee position with benefits including retirement, paid health insurance, generous leave accruals including vacation, sick and personal time, and paid parking. What you’ll do: Core duties and responsibilities include the following. Other duties may be assigned by management. * Issues Marriage Licenses and Marriage Certificates * Prepares and issues Birth Certificates * Prepares and issues Death Certificates * Records and probates estates by the Last Will and Testament or intestate succession * Assists the public, legal professionals and other government agencies with their requests and questions by phone, email or in person * Provides notary public services on behalf of the County Clerk’s Office * Inputs information from legal records into indexing and retrieval system * Provides copies of estate and probate records * Generates various reports * Indexes and scans documents * Types and prepares Fiduciary Orders * Processes cash and credits card transactions Additional Duties: * Assists other office departments when necessary * Must be able to work overtime, including early mornings, evenings, Saturdays, Sundays, and holidays when necessary * Other team assistance duties will include but is not limited to working and assisting with the election and voter registration obligations of the County Clerk’s Office * Due to COVID-19, must be able to adhere to the use of Personal Protective Equipment (PPE) for a full workday and must be respectful of social distancing guidelines Our Perfect Candidate Education and Experience: * High school diploma * Associate degree a plus * 2+ years of relevant work experience in Municipal and/or Local Government * Experienced with the Election process is a plus * Must have reliable transportation Required Abilities and Skills: * Strong interpersonal, verbal, and written communication skills * Pleasant and even-tempered demeanor * Remain calm under pressure * Excellent customer service skills * Must be able to empathize during emotional or stressful situations * Must be able to work either solo or as part of team environment * Must be able to use professional business etiquette when corresponding by letter, telephone, or email * Must be able to meet professional dress code and personal appearance policy requirements * Accurate typing and data entry skills * Willing to learn new skills and processes * Able to take direction and follow instructions * Eager to help the public and colleagues * Must be proficient in the use of computer equipment and technology * Must be proficient in the use of Microsoft Word, Excel, Power Point and Publisher * Must have clear and readable handwriting Company Offers: * Beginning salary is $30k will commensurate with experience and education Comprehensive benefits package available: health insurance, vision/dental insurance, defined benefit retirement and paid parking To Apply: Please submit your cover letter, and resume via the ‘Apply Now’ button! We are an Equal Opportunity Employer! Application and Background Screening will be required Keywords: Administrative Aide, Administrative Assistant, Administrative Associate, Administrative Coordinator, Administrative Secretary, Administrative Specialist, Executive Administrative Assistant, Executive Assistant, Executive Secretary, Office References Visible links 1. http://www.monongaliacountyclerk.com/