Office Assistant- Construction

We are seeking a competent and adaptable office assistant to help with the daily administrative duties of the company. The ideal candidate will be self-motivated, and work efficiently under pressure to complete the daily tasks required.

Responsibilities:

• All data entry of jobs into the job management systems
• First person to answer office phones, take in new jobs, and research customer inquiries
• Communicate progress of open jobs with other Project Managers/Operations Managers
• Record minutes at weekly manager meetings and post them for manager review
• Must have advanced computer, smartphone, and electronic communication skills (i.e., email, texting, etc.)
• File documents and update job tracking system
• Excellent customer service and effective communication skills.
• Submit all required forms to specific client programs for fund release
• Attend educational training for specific client programs
• Communicate with clients to request all required signed documents
• Make collection calls and accept payments
• Consistent communication with program administrators to ensure program guidelines are met
• Upload/download and scan documents

Education/Experience:

• Experience as an office assistant in the restoration/reconstruction industry preferred
• Excellent organization and time management skills
• Excellent follow-up skills
• Excellent attention to detail