ADMINISTRATIVE ASSISTANT - Full-time / Part-time

 Administrative Assistant I provides administrative support in-person and/or virtually to the supervisor. Duties include handling telephone calls, receiving and directing visitors. The incumbent serves as a liaison to other departments, staff, parents, and the community. The Administrative Assistant will also communicate at the direction of leadership work instruction and guidance to staff at various levels. The work performed by individuals in this job is confidential.

ESSENTIAL DUTIES

• Answers phone, schedules appointments, and provides information regarding office district policies and procedures
• Screens, responds to, and/or distributes mail as appropriate
• Receives phone calls and walk-in visitors
• Schedules appointments and meetings to maintain supervisors' calendars
• Attends meetings to provide or obtain information
• Obtains, compiles, organizes, and prepares information and data for various reports, meetings/board agendas, ensuring information packages are complete and meet guidelines for submittal
• Coordinates special administrative projects as assigned to include assigning work, providing project information, giving guidance in support of project objectives, and prepares final report
• May act as lead to other staff ensuring smooth workflow, coverage of a position in the absence of an employee, and assists in interpreting policies, procedures, and processes and clarifies as appropriate
• Makes travel arrangements, including accommodations, rental cars, and airline reservations
• Required to have prompt, regular attendance in-person or virtually and be available to work on-site, in-person during regular business hours, and as needed
• Performs other duties as assigned by an appropriate administrator or their representative

The physical abilities, working conditions and other conditions of employment listed in this document are representative of, but are not intended to provide an exhaustive list of the requirements for positions in this classification. In the event of an emergency or situation requiring guidance from Federal, State, or local or school district authorities, the requirements of this position may change temporarily or for the school year to best serve the needs of our students.

Vision: Ability to read small print and view a computer screen for prolonged periods.

Hearing: Ability to tolerate exposure to noisy conditions.

Speech: Ability to be understood in face-to-face communications, to speak with a level of proficiency and volume to be understood over a telephone or computer.

Upper Body Mobility: Ability to use hands to grasp, and manipulate small objects; manipulate fingers, twist and bend at wrist and elbow; extend arms to reach outward and upward; use hands and arms to lift objects; turn, raise, and lower head.

Strength: Ability to lift, push, pull and/or carry objects which weigh as much as 5 or more pounds on a frequent basis. Incumbent may be required to physically restrain parties involved in a conflict.

Environmental Requirements: Ability to encounter constant work interruptions; work cooperatively with others; work independently; work indoors.

Mental Requirements: Ability to read, write, understand, interpret and apply information at a moderately complex level essential for successful job performance; math skills at a high school proficiency level; judgement and the ability to process information quickly; learn quickly and follow verbal procedures and standards; give verbal instruction; rank tasks in order of importance; copy, compare, compile and coordinate information and records. Understand how to manage stress.

Required qualifications:

• Legally authorized to work in the United States

Preferred qualifications:

• 16 years or older