Bookkeeper Accounting Assistant/Quoting

1. Responsibilities: Handle day-to-day bookkeeping activities, answer phone, clerical duties. Assist management within Avcom and personnel. Talk with customers and vendors. Handle accounting questions and personnel questions.

2. Duties: Answer the phones, daily bookkeeping (input transactions into computer, run reports, balance check register, end of month processing), monthly and quarterly tax reports and payments, check voice mail, filing, bank reconciliation, time card reports, invoicing, handle personnel questions, obtain office supplies, sort and open mail. Help with shipping when necessary; run reports for production engineer upon request. This position has access to confidential information such as financial reports, customer and personnel information. Handling of checks for business, depositing checks with bank. Monitor office and computer supplies and forms. Order or purchase when necessary.

3. Materials/Equipment: Use of computer, phone, fax and calculator along with other office accessories.

4. Source of Information: Information given to this person is usually oral instruction from management. Manuals are available for the computer software along with phone support from computer software company and consultant.

5. Reports/Records: Keep a hand journal on sales commission, and company reimbursements, make out the payroll report for Team, maintain a manual check register to compare to computer check register, prepare daily shipping reports, weekly time card reports. Information for reports is obtained from customer invoices and time cards filled out by personnel.

6. Decisions: On a weekly basis the accounts payable and accounts receivables are checked and invoices to pay are determined and approved by supervisor. Advise supervisor of upcoming payments that must be made on specific dates. Decide when to call for computer support. Refer personnel questions to supervisor.

7. Correction of Errors: When common errors are made in computer accounting program, they are corrected by adjusting journal entries or with help from computer support. Work is checked by Management through the monthly reports and the accountant verifies. 

8. Knowledge/Skills: Education—basic accounting or bookkeeping. Person needs to be organized and neat. Attention to detail necessary. Self-starting and able to work with minimum supervision. Training would require at least one month to attain an acceptable level of performance.

9. Working Conditions: Open office working with Purchasers.

10. Physical demands: Use of fingers for computer keyboard. Good eyesight necessary. Corrected vision acceptable. Most of time spent sitting. Standing and bending is part of job on a small scale. Occasional lifting required. Ability to lift 20 pounds.