Executive Assistant

Job Summary

Provides high-level administrative support.

General Accountabilities

1. Prepares invoices, reports, memos, letters, financial statements, and other documents.
2. Answers phone calls and directs calls to appropriate persons or takes messages.
3. Conducts research, compiles data, and prepares papers for consideration and presentation by executives.
4. Attends meetings and records video footage.
5. Greets visitors and determines whether they should see specific individuals.
6. Reads and analyzes incoming memos, submissions, and reports to determine their significance and then distributes to the appropriate individual.
7. Performs general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
8. Opens, sorts, and distributes incoming correspondence.
9. Makes travel arrangements for executives.
10. Prepares agendas and makes arrangements, such as coordinating catering for luncheons and other meetings.

Admiral Construction reserves the right to add or change duties at any time.

Job Qualifications

Education: Associate's degree Experience: 3-5 years of related experience; or equivalent combination of education and experience Skills Excellent verbal and written communication Active listening Service orientation Coordination Time management Monitoring Judgment and decision making.