Financial Aid/ Business Office Representative

Business Office Assistant & Financial Aid Representative
IntelliTec College – Colorado Springs, CO

We are currently seeking a Business Office Assistant/Financial Aid Representative for our Colorado Springs, CO Campus. Ideal candidates will be enthusiastic, quick learners and have a strong desire to help students achieve their educational outcomes. Prior Financial Aid and/or basic accounting experience is desired, but not required. Prior customer service representatives or administrative assistants with an interest in Financial Aid and Education are welcome to apply!

About IntelliTec:

IntelliTec Colleges, founded in 1965, started with a simple goal to provide skilled workers to the Colorado Springs community. We shortly realized that education was more than just passing along a skill. We noticed that providing a student with an education for a specific skill set would often completely change their lives, and that inspired us to help make that change for as many students as we could. We’ve now been accomplishing our goal for over 50 years across our four campuses, three residing in Colorado and one in Albuquerque, NM. Our mission is to build a better community through quality and excellence in career training, and that means preparing our students as best we can to be successful employees when they walk out the door. For our employees, the best days of the year are at each graduation ceremony when we get to see the look of accomplishment on the faces of our graduates as they walk across the stage, knowing they’re on to bigger and better things. Working at IntelliTec is about more than just paying the bills; it’s about making a difference.

We offer technical trades programs in topics ranging from automotive repair to assisting in a medical environment. Program offerings are based on the anticipated need of the communities we live and work in, and we consistently meet with local employers to ensure our students leave with the skills they need in order to be successful. To our own employees, we offer competitive wages, a comprehensive benefits package, and a company culture that provides our campuses with support, yet is small enough to ensure you know the company President by name. If you’re looking to make a difference in your community, then we’d love to have you!

Job Summary:

We are looking to cross train an employee for duties in our Business Office and Financial Aid Office. Some of your duties would be assisting with the below Items.

Business Office Duties:

Accurately enter data into student tuition account regarding all charges billed and payments received

Assist veterans with determining their VA benefits and confirm veteran enrollment benefits and costs to the VA office in a timely manner

Correctly process withdrawal calculations per State and Federal regulations

Maintain communication with students regarding their student tuition account and follow up as necessary

Demonstrate effective teamwork with all members of the campus to meet student needs, assisting any student as needed

Complete all established business office processes to allow for accurate and timely processing of month-end and other regularly scheduled reporting

Financial Aid Duties:

Meet with new and prospective students to provide educational cost estimates and discuss payment methods and options

Follow-up with new and prospective students to ensure all necessary paperwork is completed

Assist parents and/or students with FAFSA filing paperwork to determine financial aid eligibility

Determine student eligibility for FSA funds based on ISIR (Institutional Student information Report), resolve issues that arise, and complete all necessary paperwork

Complete all established Financial Aid processes, such as verification, award letters, loan originations, etc. to allow for accurate and timely payment of Federal Student Aid Funds

Handle the yearly refinancing process with students to ensure timely receipt of second-year funding

Establish student work study eligibility and work with HR liaison to complete new hire paperwork

Meet with students prior to graduation for exit counseling and to review student loan repayment information

Develop and maintain current working knowledge of all applicable financial aid regulations

Secondary Duties:

Other duties as assigned

Physical Demands and Working Conditions:

This position requires medium work, occasionally lifting up to 35 pounds while frequently lifting up to 20 pounds. Administrative work requires sitting for long periods of time and consistent use of a computer. Position is required to express complex topics through speech and written communication. The worker is not substantially exposed to adverse environmental conditions. This position does not require regular driving or overnight travel.

Working Hours:

Hours will be scheduled within a 40-hour work week. Work will be between the hours of 8:00 AM – 7:00 PM, Monday – Thursday, and 8:00 AM – 5:00 PM on Fridays in order to meet departmental and student needs. Occasional Saturday work may be required.