PRINCIPAL ADMINISTRATIVE ASSOCIATE

The Bureau of Engineering Review and Support is looking to fill one Principal Administrative Associate II position . The selected candidate will report directly to the Deputy Chief and will oversee the everyday administrative office functions such as developing and maintaining records for all personnel, capital coordination, reviewing and updating status reports, generating forecasts to evaluate crew productivity, coordinating with various groups, developing and maintaining database, preparing and submitting job postings, and processing paperwork for new hires and promotions. Additional tasks will also be performed under general supervision, with some latitude for independent initiative and judgment. The selected candidate will facilitate understanding of policy and procedures by enhancing communication with Bridges Human Resources, guidance to ERS group, support and develop the understanding of current procedures. Manage schedules for meetings/conferences, training, recruitment, activities, events, etc. Support training coordination for the division. Assist with recruitment and staffing efforts. Preparation of letters, move matrix, reports, organizational charts, Personnel Service budget, correspondence, / and other documents.
Perform data entry and maintaining up to date information in systems of record. Serve as a point of contact directing incoming correspondence to the appropriate person; and sorting and scanning incoming and outgoing mail.

1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;
4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3 years.

Working knowledge of Adobe Acrobat, Microsoft Word, and Microsoft Excel.

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.