Accounts Receivables

What You'll Experience:

Competitive Compensation
Employee-Centric Culture
Opportunities for Professional Growth
Exciting Challenges and Rewards
If you are ready to make a significant impact and be a part of a thriving team, apply now and embark on a journey of career excellence with Extreme Heating and Air

JOB REQUIREMENTS:

1.1. Education: Bachelor's degree in accounting, finance, or a related field. Relevant certifications in accounting or finance are a plus.
1.2. Experience: Prior experience in Office Administration, Human Resources Management, Accounts Receivable, collections, or financial management, preferably but not mandatory.
1.3. Skills: Strong numerical and analytical skills. Proficient in using accounting software and Microsoft Office, particularly Excel.
1.4. Communication: Excellent verbal and written communication skills, with the ability to negotiate and maintain positive relationships with clients.
1.5. Proficiency in using QuickBooks and Microsoft Office Suite (e.g., Excel).
1.6. Strong attention to detail, organizational skills, and ability to prioritize tasks.
1.7. Excellent communication and interpersonal skills.

1.8. People oriented and understood the need of others to mediate with the need of the company.

JOB RESPONSIBILITIES:

1.1. Invoice Management: Generate and send invoices to clients accurately and in a timely manner. Update invoices i.e. clients that have past due that will incur late fees.
1.2. Payment Tracking: Monitor and track payments received, ensuring they align with invoiced amounts and terms.
1.3. Collections: Initiate communication with clients regarding overdue payments. Employ diplomatic and efficient methods to collect outstanding balances.
1.4. Reconciliation: Initiate communication with clients regarding overdue payments. Employ diplomatic and efficient methods to collect outstanding balances.
1.5. Payment Handling: Receive checks and cash from mail and technicians, verifying and recording transactions in QuickBooks and HouseCall Pro on a daily basis. Process credit card payments daily and ensure proper recording.
1.6. Invoice Review and Generation: Receive checks and cash from mail and technicians, verifying and recording transactions in QuickBooks and HouseCall Pro on a daily basis.
1.7. Payment Reminders: Receive checks and cash from mail and technicians, verifying and recording transactions in QuickBooks and HouseCall Pro on a daily basis.
1.8. Collection Calls: Conduct daily collection phone calls to follow up on outstanding payments and facilitate timely collections.
1.9. Customer Service: Provide excellent customer service by promptly answering phone inquiries as needed.
1.10. Ad Hoc Duties: Perform any other duties assigned by the Office Manager in an efficient and professional manner.

1.11. Handling onboarding requirements i.e. health, bank registration, W2s, gathering employee credentials and certificates.