Administrative Assistant I Admissions Office

Administrative Assistant I

Admissions Office

Posting:                    December 2023

Position:                  Administrative Assistant I

Department:           Admissions Office

Union Affiliation:   AFSCME Unit I position

Position Number:   FY24-07

General Statement of Duties:  Administrative Assistant I provide administrative support for the Enrollment team, consisting of seven professionals and a Dean.  Perform overall administrative support for the admissions Office, including phone coverage, mail handling, calendar management, data entry, travel arrangements, minutes of meetings, and other special projects.  Act as a contact point for Enrollment. Implement/improve operating practices, recordkeeping systems, forms control, and budgetary requirements.  Prepare/process all invoices and purchase requisitions.

Qualifications:  Applicants must have at least (A) two years of full-time, or equivalent part-time, experience in office management, office administration, business administration or business management, the major duties of which included one or more of the following functions: purchasing, personnel management, budgeting,        accounting, records management, work simplification, grants management, contract administration or program management, (B) any equivalent combination of the required experience and the substitutions below.

Substitutions:

I. an Associate's or higher degree with a major in business administration, business management or public administration may be substituted for the required experience.*

II. an Associate’s or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.*

*Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

Preferred Qualifications:  Clerical experience in an institution of higher education, with considerable familiarity with higher education practices, policies, and procedures.

Salary:            Biweekly  $1,969.30 (Grade 15/Step 1)                     Annual: $51,201.80 (Grade 15-/Step 1)        

Additional Information:                   FT, benefited position – 12 month

Area of Assignment:                         Division of Enrollment Management, Equity, & Inclusion

Supervisor:                                        Admissions Office Manager   

Shift & Days Off:                              Monday through Friday, 8:00 a.m. to 4:00 p.m.

Application deadline:   31 January 2024.  To apply, please submit the following documents: cover letter, resume, MMA application, Affirmative Action form, and contact information of three (3) professional references. These forms are located on the employment opportunities under Human Resources on the MMA website:  www.maritime.edu. Application materials may be saved, attached, and sent electronically to hr@maritime.edu. Alternatively, submit application materials by USPS to: Human Resources Department, Massachusetts Maritime Academy, 101 Academy Drive, Buzzards Bay, MA 02532. The Academy is not sponsoring immigration visas at this time.  Finalist must complete a drug screening, background check, and COVID-19 Vaccination verification.

MMA is an AA/EEO, Veteran, and Individuals with Disabilities Employer. Members of underrepresented groups are encouraged to apply.