Administrative Assistant (Permitting and Clerical Support)

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team and provide crucial support for a roofing company based in Stuart. The ideal candidate will be proficient in multitasking, possess excellent communication skills, and have a strong background in administrative tasks.

Responsibilities:

1. Permitting Assistance:

   • Coordinate and facilitate the permitting process for various projects.
   • Maintain accurate records of permits and ensure compliance with relevant regulations.

2. Clerical Duties:

   • Perform general clerical tasks such as data entry, filing, and document organization.
   • Assist in maintaining an efficient and organized office environment.

3. Job Costing:

   • Collaborate with project managers to track and document job costs.
   • Assist in the preparation of cost reports.

4. Bookkeeping Support:

   • Handle basic bookkeeping tasks, including recording financial transactions.
   • Work closely with the finance team to ensure accurate and timely financial reporting.

5. Communication:

   • Serve as a point of contact for internal and external inquiries related to permitting, job costing, and clerical matters.
   • Communicate effectively with team members to ensure seamless workflow.

Qualifications:

• Proven experience in administrative roles, preferably in the construction or related industry.
• Strong organizational and multitasking skills.
• Proficiency in Microsoft Office Suite and basic bookkeeping software.
• Excellent communication and interpersonal abilities.
• Attention to detail and accuracy in data entry.

Education and Experience:

• High school diploma required; additional education or relevant certifications a plus.
• Previous experience in administrative roles with exposure to permitting, job costing, and basic bookkeeping.