Event Coordinator

Responsibilities:

• Work directly and collaboratively in planning and executing events ranging in size from small intimate dinners to large-scale events and conferences
• Negotiate and secure third-party vendors contracts including but not limited to: facilities, catering, temporary staff services, AV, and other vendors
• Conduct venue search and negotiate contracts
• Assist in budget and financial tracking for events and supervise database management
• Develop and manage internal and event schedules and timelines
• Conduct vendor searches and help negotiate vendor contracts
• Onsite event setup and overseeing event logistics and vendor communication
• Update working documents in real-time and distribute to appropriate sponsors, vendors, and clients
• Maintain daily communication with management staff on event updates
• Develop and adhere to project deadlines
• Accept other duties as assigned

Qualifications:

• Bachelor's degree or 2+ years of experience with corporate meeting and event planning in lieu of degree
• Demonstrated expertise in project, events, and exhibit management, including a combination of small, medium, and large-scale events, including pre-event planning, on-site event management, vendor management & negotiations, post-event reporting, and budget management
• Ability to drive projects from inception to completion
• Strong communication skills, self-motivated and critical thinker
• Proven experience working within a demanding, fast-paced environment
• Highly organized, flexible, extremely detailed, and able to prioritize and manage multiple projects
• Maintain a professional appearance and attitude, even when under pressure
• Ability to work extended hours to meet the requirements of the position.