Executive Assistant

Experience the best in the business - a company that has been at the forefront of the industry for over 30 years. We specialize in vertical integration, offering Utah's home builders a comprehensive solution for site development.

But that's not all - as a family-owned business, we place great emphasis on the well-being and success of our employees. With top-notch training and development programs, access to affordable healthcare, 401(k) plans, and paid vacation and holidays, we've got you covered. Join our friendly and supportive work environment, where we work together to get the job done right. Come be a part of the family!

Position Overview: We are seeking a highly skilled and experienced Executive Assistant to provide comprehensive support to the President of the company. The ideal candidate will have a minimum of 7 years of executive assistant experience, exceptional organizational abilities, impeccable communication skills, and the ability to thrive in a fast-paced and demanding environment.

Essential Duties and Responsibilities:

• Manage and maintain the President's schedule, including coordinating meetings, appointments, and travel arrangements.
• Screen and prioritize incoming communications, including emails, phone calls, and correspondence, ensuring that urgent matters are addressed promptly.
• Prepare agendas, materials, and presentations for meetings, ensuring the President is well-prepared and briefed on upcoming commitments.
• Handle confidential information with discretion and professionalism.

Communication Liaison:

• Serve as the primary point of contact between the President and internal/external stakeholders, including clients, partners, and staff.
• Draft, proofread, and edit correspondence, reports, and other documents on behalf of the President.
• Facilitate effective communication flow within the executive team and across departments.

Project Management:

• Assist the President in managing various projects and initiatives, ensuring deadlines are met and objectives are achieved.
• Coordinate cross-functional teams and facilitate collaboration on key projects.
• Track action items and follow up on outstanding tasks to ensure timely completion.

Information Management:

• Organize and maintain files, records, and documents, both in physical and electronic formats.
• Conduct research and gather information as needed to support the President's decision-making process.
• Stay informed about industry trends, company developments, and relevant news to provide timely updates and insights to the President.

Special Projects:

• Take on special projects and assignments as delegated by the President, demonstrating flexibility and willingness to contribute to the overall success of the organization.
• Proactively identify opportunities for process improvement and implement solutions to enhance efficiency and productivity.

Qualifications:

• Minimum of 7 years of experience as an executive assistant or similar role, preferably supporting C-level executives.
• Bachelor's degree or equivalent experience required.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office suite and other relevant software applications.
• Ability to handle sensitive information with discretion and confidentiality.
• Proven ability to multitask, prioritize tasks, and meet deadlines in a fast-paced environment.
• Excellent interpersonal skills and the ability to build relationships with diverse stakeholders.
• Flexibility and adaptability to changing priorities and responsibilities.

Benefits:

• Medical, Dental, and Vision Insurance
• $25,000 Life Insurance for all Employees
• 401(k) with company match
• Holiday and Vacation Pay

HRmango does not discriminate in any aspect of employment on the basis of race, color, religion, national origin, ancestry, gender, sexual orientation, gender identity and/or expression, age, veteran status, disability, or any other characteristic protected by federal, state, or local employment discrimination laws where HRmango does business.