Contract Administrator

CTR Management Group, LLC is seeking a qualified Contract Administrator to provide support to our contract with General Services Administration (GSA), Federal Acquisition Services (FAS), Heartland Acquisition Center (HAC).

Essential Duties and Responsibilities

• Contact potential contractor references to collect or request past performance information
• Filing/Scanning/uploading of contract documents into electronic contract files to ensure up to date and complete contract files following prescribed GSA, FAS Contract Tab Advisory Guide (CTAG) for contract files
• Assist in offer review to include preparing documents for contracting officer signature
• Prepare section contract correspondence for review and signature by contracting officers
• Monitor status of workload for all contractor team members and provide reports on overall or individual team performance against contract metrics
• Spot checks and documents the contracting actions based upon quality control/spot check rubrics and report findings
• Responds to routine contracting questions for a given contract verbally or via correspondence, as indicated by the COR, based upon response guidance authorized by contracting officers assigned to the contract when those scripts are authorized
• Distributes contracting officer generated amendments or modifications electronically or by other means
• Inputs information into online databases for contract actions
• Prepares contract close out records
• Communicate verbally or correspond in writing (e.g., email or letter) with contractors based upon contracting officer generated guidance
• Assist government personnel as an alternate point of contact to log, track and disseminate order status updates or actions needed
• Research, respond, and take action under the guidance of a CO, to Tier 2 Vision cases routed by GSA’s National Customer Service Center (NCSC) for individual orders
• Create and maintain vendor point of contact information
• Supports GSA COs and management through data collection, data input, spreadsheet creation and editing, data comparison, data reconciliation, data verification, data reporting and recordkeeping
• Organizes data call responses for review and approval
• Researches, collects, verifies, updates, reconciles and maintains order data for contracts and task orders using various government databases and reporting systems
• Researches, collects, verifies, updates, reconciles and maintains program sales reports, cost recovery reports and contract access fee using various government databases and reporting systems
• Collects, verifies, updates, and reconciles research and maintains program reporting data using various government databases and reporting systems.
• Answer telephone or email inquiries; responds to inquiries via chat or other communication channels/tools/softwares/applications

Knowledge, Skills and Abilities

• Working knowledge of the Federal Acquisition Regulation and federal procurement.
• Proven ability to analyze complex contracts and the resulting business risks and communicate them broadly to leadership.
• Excellent interpersonal and communication skills (both verbal and written).
• Process design work related to contract lifecycle management.
• Self-starter with the ability to work independently and with teams.
• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job Requirements & Experience

• Bachelors degree preferably in a business or contracts related field.
• A minimum of 5 years’ experience as a contract specialist / contract manager with demonstrated ability in contract administration, negotiation and management.
• Experience establishing process improvements and controls

Physical Requirements

• While performing the duties of this job, the employee must be able to remain in a stationary position up to 90% of the time.
• Constantly operates a computer and other office productivity types of machinery, such as a calculator, copy machine, telephone, and computer printer.
• The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc.
• The ability to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations
• Frequently moves boxes weighing up to 20 pounds across the office for various needs
• Occasionally ascend/descend stairs, ladders, or ramps.
• Noise level may be loud at times.

CTR Management Group is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected Veteran status.