Legal Assistant

Legal Assistant at Martel Law Office

• Reception Duties:

  • Greet clients and visitors in a professional manner.
  • Answer, screen, and forward incoming phone calls.
  • Manage and schedule appointments and meetings for lawyers.

• File Organization:

  • Maintain and organize physical and electronic legal files.
  • Ensure confidentiality and secure storage of all sensitive documents.
  • Assist in the retrieval of documents and files as requested by lawyers and senior clerks.

• Drafting Legal Documents:

  • Prepare initial drafts of legal documents, such as letters, contracts, and pleadings, under the supervision of a lawyer or senior clerk.
  • Conduct legal research to support document preparation as directed.
  • Ensure all documents comply with legal procedures and are properly formatted.

• Client Communication:

  • Act as a liaison between clients and lawyers, conveying messages, and providing case updates.
  • Prepare and send out client correspondence under the direction of the lawyer.

• Administrative Support:

  • Assist in the billing process, including preparing invoices and tracking payments.
  • Perform general clerical duties, including photocopying, faxing, and mailing.
  • Maintain office supplies by checking stocks and placing orders.

• Compensation:

  • Compensation will be commensurate with experience, reflecting the skills and contributions brought to the team.
  • Opportunities for professional development and training.

Requirements:

• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite and legal management software.
• Ability to work under pressure and meet tight deadlines.
• Previous experience in a legal support role preferred but not mandatory.
• French language an asset but not mandatory.