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in Washington, DC
Administrative Assistant/Receptionist
Estimated Pay | $23 per hour |
---|---|
Hours | Full-time, Part-time |
Location | Washington, DC Washington, District of Columbia |
Compare Pay
Estimated Pay$17.71
$22.75
$32.4
About this job
Job Description
Small property management firm is seeking an Administrative Assistant to join our team in the corporate office. This position is responsible for providing exemplary customer service to guests and residents and to perform a variety of administrative and clerical tasks. Administrative Assistant receives and greets visitors; directs visitors to appropriate department and provides general information regarding properties. Receives incoming calls and takes telephone messages for staff when requested. Receives, sorts and distributes incoming mail. Responsible for general maintenance of reception area and shared office equipment. Ultimately, a successful Administrative Assistant should ensure the efficient and smooth day-to-day operation of our office.
Responsibilities
Open and close office
Answer phones and direct calls
Greet visitors
Retrieve, sort and distribute mail
Collect rent payments and write receipts
Maintain office equipment
Support other departments when necessary
Contact utility companies to start or stop service as needed
Collect utility data for Benchmarking
Code invoices and enter A/P invoices
Record maintenance requests and work with PM to resolve
Schedule appointments with tenants with contractors
Assist in leasing process for standalone properties as needed
Work with housing inspectors for initial and annual inspections
Initiate legal actions when necessary
Requirements
Proven experience as an Administrative Assistant or Office Admin Assistant
Knowledge of office management systems and procedures
Working knowledge of office equipment
Proficiency in MS Office (Word, PowerPoint and Excel, in particular)
Ability to work independently
Excellent time management skills and the ability to prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
Experience with property management firm will be a plus