Proposal Manager

Job Summary:

The Proposal Manager will lead and manage the full life cycle proposal process from Pre-Proposal Phase through Post Proposal Phase, including but not limited to, producing a compliance matrix and proposal schedule, assigning deliverables, and managing the technical writing team and graphic designer, creating proposal response outlines, ensuring technical solution sessions, drafting non-technical sections, compiling and editing supplied content, and scheduling and leading the kickoff meeting, stand-up meetings, and color reviews.

Duties/Responsibilities:

• Analyze solicitations, identify all requirements, and develop items including, but not limited to proposal schedule, response outline, compliance matrix, kick-off coordination, and others.

• Develop writer’s matrix and allocate work assignments to technical and graphics teams.

• Assist in organizing and conducting solution meetings to establish win strategy, technical solution, win themes, discriminators, compliance, and clear understanding of the requirements that are well-articulated and consistent throughout final proposal documents.

• Draft non-technical sections, compile and edit supplied content, and schedule and lead stand-up meetings and color reviews.

• Participate in capture planning and strategy development and work closely with the Capture Manager, Operations, Contracts, Pricing, and external teammates and/or subcontractors to produce the final response document and follow up on customer requests under strict deadlines.

• Manage proposal schedule for internal deliverables to meet overall proposal deadline.

• Coordinate with internal and external points of contact to procure data and deliverables to incorporate into proposal responses. 

• Coordinate with external teaming partners on pricing, resumes, technical, management, or other related content.

• Ensure that all received proposal content is incorporated into a cohesive and persuasive format.

• Proofread, edit, and format narratives, resumes, and project descriptions.

• Respond promptly to RFP amendments and implement required changes to the proposal.

• Ensure win strategy, technical solution, win themes, discriminators, compliance, and clear understanding of the requirements are well-articulated and consistent throughout final proposal documents.

• Conduct proposal reviews for overall quality and adherence to internal best practices and federal procurement guidelines and regulations.  

• Coordinate and participate in proposal color reviews and manage overall proposal volumes.

• Maintain compliance with the company brand standards. 

• Ensures best practices and techniques are used in the development of the proposal.

• Manage multiple proposals and related tasks with sometimes rapid turnaround deadlines, balancing milestones, and due dates - document, publish, and follow-up on action items from proposal meetings.

• Keep current on government regulations and commercial trends including adhering to compliance with Federal regulations, as required.

• As needed, develop targeted questions and interview technical and program management staff to extract critical information necessary to develop technical and managerial solutions.

• Monitor and remain current on all amendments and modifications to the solicitation, and/or additional information necessary to obtain and provide updates to bid team.

• Support other Proposal Operations activities (e.g., content databases, SharePoint library management) as needed, and manage collaborative workspace (SharePoint) to maintain document control.

• Collect and provide feedback and lessons learned to help improve the quality of proposal responses, boilerplate content, tools, and processes as part of proposal closeout.

Required Skills/Abilities:

• Bachelor’s Degree in English or related field.