Catering Coordinator

At Pyramid Global Hospitality, people come first. As a company that values its employees, Pyramid Global Hospitality is dedicated to creating a supportive and inclusive work environment that fosters diversity, growth, development, and wellbeing. Our commitment to a People First culture is reflected in our approach to employee development, and our dedication to building meaningful relationships.

Whether you are just starting out in the hospitality industry or are a seasoned professional, Pyramid Global Hospitality offers a supportive and collaborative work environment that encourages growth and fosters success in over 230 properties worldwide. Join their team and experience the gratification of working for a company that values its employees and is committed to creating exceptional guest experiences.

Come be a part of something bigger! Benchmark | Pyramid is a strong believer in offering our employees Work-Life Effectiveness through, practices, policies, and programs to help our employees achieve success at both work and home.

Here are just some of the great benefits we offer for full-time year-round positions :

Full-Time employees have access to Medical and Dental insurance to fit your needs

Benchmark University (You can grow both personally and professionally through on-line webinars and self-study courses)

401K match (Let us help you build your financial future)

Company-wide Hotel Room Discounts (Who doesnt love to get away)

Paid Time Off

Employee Assistance Program (We are here to support you)

Employee family events (bring the kids!)

Partnerships and discounts with major retailers such as AT&T, Verizon and Dish to name a few

Many more, please inquire for more details

Spruce Point Inn is like no other resortspirited and soulful; picturesque and rich with heritage; perfectly poised between woods and sea. As a Cond Nast Top Resort, our historic Inn has attracted travelers from all over the world for more than a century, offering an iconic coastal Maine experience.

Located about an hour "down east" from Portland, Spruce Point Inn is a true gem among resorts, differentiated by its prominent oceanfront setting, acres of mature woodlands, gardens, and trails. As we sit off the beaten path, getaways here feel like a genuine retreat. Its a place made timeless by natural beauty, traditions, and joy.

We are seeking a dynamic detail-oriented individual with a preferred background in catering events to join our team as a Catering Sales Coordinator for a SEASONAL POSITION from May 17 through October 18. This role is pivotal in supporting the Director of Sales and ensuring seamless execution of our services, setting us apart in the industry. The ideal candidate will foster positive guest and teammate interactions, anticipate needs, and provide accurate information about our resort and special events. This is an excellent role to elevate your professional hospitality career. The successful candidate will demonstrate creativity, strong organization, problem-solving abilities, teamwork, and a commitment to excellence.

Your Primary Role:

Detail and upsell all aspects of events which include but are not limited to guiding and recommending menu selections, room set-up, vendor coordination, etc.
Accuracy is the key to your success! Ensure accuracy of detail in Banquet Event Orders (BEOs) which include guest counts, event timelines, event space, and pricing
Coordinate and ensure successful execution of all programs and services contracted through the catering department
Identify areas for improvement and collaborate with operational departments, particularly the banquet services and culinary teams, to address any deficiencies
Liaise with external vendors to optimize relationships, profitability, and service standards
Demonstrate a genuine commitment to guest satisfaction and organizational success through active engagement and productivity
Ensure accuracy in post event invoicing
Assist in creating estimates, Banquet Event Orders, and scheduling Site Tours Additional Job Preferences:

Associates degree preferred
Minimum 2 years' experience in Catering Sales or other higher end Catering environments
Ability to effectively work with the PMS (Property Management System)
Efficient with MS platforms Word, Excel, PowerPoint, Publisher, etc.
Effective verbal and written communication skills
Ability to work both independently and cross-functionally to achieve goals
Ability to thrive in a fast-paced, multitasking environment
Flexibility to work weekends, nights, and holidays during events