Accounts Receivable Specialist

SUMMARY

The MAR MAC Accounting Group is responsible for generating and delivering timely, consistent, and accurate financial information critical to management's ability to effectively run the company.

The Accounts Receivable Specialist contributes to that process by performing a variety of accounting and bookkeeping functions including but not limited to administering the accounts receivable system, administering the billing process to customers, verifying and posting customer payments, reviewing A/R and making phones calls to request payment, monitoring credit limits, processing new requests for credit, and implementation of improvements for streamlining processes. The Accounting associate will also be called upon at time for various other duties.

This job is onsite at our facility in McBee, SC with the hours of Monday - Friday, 8:00am - 5:00pm.

KEY ACCOUNTABILITIES

1. Administer the Accounts Receivable (A/R) System to facilitate payment of customer invoices and efficient cash management.

• Administer the customer invoicing process to ensure accurate invoices are issued in a timely fashion.
• Perform tasks and functions necessary to receive, process, and record customer payments via approved methods (Lockbox, ACH, Credit Card, etc.).
• Reconcile system generated reports with work processed.
• Process Credit Memo Requests and Debit Memo Requests to ensure accurate and up-to-date records of A/R.
• Prepare and distribute customer statements.
• Keep customer document profiles up-to-date within ERP system.
• Compile and report on A/R past dues.

2. Maintain the Business Credit System.

• Monitor A/R to observe account performance in regard to adherence to credit terms, credit limits, or other conditions.
• Act timely and appropriately to prompt accounts to comply with terms and conditions of business credit including but not limited to telephone calls regarding late invoices and making recommendations to management on adjusting credit terms and conditions for poorly performing accounts.
• Process credit applications, assess credit worthiness, and recommend to manager limits, terms and conditions for approval.
• Maintain system data associated with A/R insurance.

3. Processing payment of RodBuster retail transactions.

• Processing credit card payments.
• Record retail sales as needed for accurate financial record-keeping.

BACKGROUND & EXPERIENCE

4-year degree preferred; or, 2 years related customer-facing and/or collection experience; or, equivalent combination of education and experience.

Prefer Cloud Suite Industrial experience.

PHYSICAL DEMANDS

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel objects, tools, or controls; and talk or hear.

Specific vision abilities required by this job include close vision.

WORK ENVIRONMENT

Normal office environment. Noise level is usually quiet.

KEY COMPETENCIES

1. CHARACTER - Demonstrates honesty and integrity in interactions with others; models appropriate behavior that demonstrates the highest standards of integrity that are consistent with organization's values. Demonstrates a strong moral character that exudes trust in all situations. Has earned the trust of others and consistently exhibits ethical actions.
2. ATTENTION TO DETAIL - Demonstrates a high degree of attention to detail and correct execution of assigned tasks.
3. COMPUTER SKILLS - Demonstrates experience and competence in office productivity tools such as word processing, spreadsheet, database and email; possesses an understanding of and ability to manipulate and administer accounting software applications such as Sage / Peachtree, QuickBooks, or MS Dynamics.
4. CONTINUOUS LEARNING - Demonstrates belief in and commitment to an attitude and process of regularly learning new information and methods designed to enhance own job performance.
5. DISCRETION & CONFIDENTIALITY - Demonstrates a high level of discretion and can be depended upon to maintain the confidentiality of sensitive financial information.
6. ORGANIZATION - Demonstrates ability to arrange own work and develop orderly and functionally efficient work processes for the timely accomplishment of assignments. Is known for preparedness and high standards of effectiveness and efficiency due to personal efforts and dedication to continually improving their work processes and procedures.
7. WORK TO PROCEDURE - Demonstrates an ability and willingness to work according to procedure, practice, or instructions. Recognizes the value in establishing and maintaining standard procedure and work practices. Is an eager proponent of standardization and participant in efforts to establish procedure.
8. FACILITATING CHANGE - Encourages others to seek opportunities for different and innovative approaches to addressing problems and opportunities; facilitates the implementation and acceptance of change within the workplace.
9. DRIVING CONTINUOUS IMPROVEMENT - Demonstrates ability to implement ways to measurably improve the quality of systems, processes and procedures in an effort to improve the organization's overall performance.
10. TEAM-ORIENTED - Demonstrates a positive attitude and a willingness to cooperate with other members of the organization to overcome obstacles and difficulties to achieve organizational success.