Administrative / Personal Assistant

Are you a highly organized and detail-oriented individual with a passion for the beauty and wellness industry? Ethereal Skin Medical Spa is searching for a dedicated Administrative/Personal Assistant to join the team. We are committed to providing exceptional service to our clients, and we need a reliable assistant to support our day-to-day operations and provide direct support our Medical Spa leadership. If you thrive in a fast-paced environment, possess excellent communication skills, and have a knack for multitasking, this could be the perfect opportunity for you to grow alongside a dynamic team.  Apply now to embark on an exciting journey in the world of aesthetics and wellness.

Job Summary
The administrative/personal assistant will provide comprehensive administrative support to management and ensure the smooth operation of daily tasks. This role involves managing schedules, coordinating meetings, handling confidential information, and offering personal assistance to enhance the efficiency of the management team.

Responsibilities

• Provide comprehensive administrative support to management.
• Manage and coordinate schedules, appointments, and travel arrangements.
• Prepare and organize meetings, including agenda creation and minute taking.
• Handle confidential information with discretion and professionalism.
• Assist in managing communication, including emails and phone calls.
• Conduct research and compile data for various reports and presentations.
• Organize and maintain files and records.
• Perform general office tasks, such as filing, photocopying, and ordering supplies.
• Liaise with internal and external stakeholders on behalf of executives.
• Handle personal tasks and errands for management, maintaining a high level of efficiency and confidentiality.

Education and Knowledge

• High school diploma or equivalent; additional qualifications in Office Administration or related field is a plus.
• Two years experience as an administrative assistant or similar role.
• Strong organizational and time management skills.
• Excellent communication and interpersonal abilities.
• Proficient in Google/MS Office suite (Word, Excel, PowerPoint).
• Ability to multitask and prioritize tasks effectively.
• Discretion and trustworthiness in handling confidential information.
• Attention to detail and high level of accuracy.
• Proactive problem-solving skills.

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