Administrative Support Specialist

Company: ARM Consulting                                                                                                                                                                                                                                                                                                                                                      Position Title: Administrative Support Specialist

Position Category: Part Time

Location: Leesburg, VA

ARM Consulting (ARM) is a professional services company that integrates management and technology to enable our customers to resolve complex issues while simultaneously achieving optimal success. ARM’s customized and concierge approach to partnering with customers uniquely positions our company to realize efficiencies without compromising innovation.

Position Description:                                                                                                                                                                        

The Administrative Support Specialist is responsible for providing high-level, administrative office support to the President and Senior Managers. The Administrative Support Specialist exemplifies ARM’s values of respect, integrity, stewardship, and excellence in fulfilling tasks that keep the office running smoothly. The position represents ARM and its brand with professionalism and congeniality to ensure customers and prospective customers that ARM has the right solutions for their success. The Administrative Support Specialist must be available during the core business hours Monday - Friday between 9:00 a.m.–3:00 p.m. EST.

Roles and Responsibilities

• Provide administrative support to ensure efficient operation of the company

• Answers phone calls, schedules meetings for the company and President
• Carries out administrative duties such as creating an electronic filing system using ShareFile and SharePoint for the company and company clients
• Completes operational requirements by scheduling and assigning administrative projects as directed by the President
• Makes travel arrangements for the President such as booking flights, cars, and hotel or restaurant reservations  
• Monitor and prepare timesheet reports
• Prepare end of month reports for invoicing
• Provide administrative support for the company’s business development initiatives
• Exhibits polite and professional communication via phone and e-mail.
• Supports team by performing tasks related to organization
• Provides information by answering questions and requests
• Contributes to company efforts by accomplishing related results as needed

Qualifications
    •    Reporting Skills
    •    Administrative Writing Skills
    •    Proficient in Microsoft Office Skills
    •    Managing Processes
    •    Organizational and time management
    •    Analyzing Information

• Strong communication
• Professionalism
• Problem Solving
• Self-direction and motivation

Preferred Qualifications
•   Knowledge of Microsoft Teams’ scheduling and planning functions 
•   Previous administrative experience support to Senior Managers 
•   Previous experience with supporting federal government contracting company
•   Critical thinking and analytical skills
•   Proficiency with various social media applications  

Experience and Education
•   A minimum of two (2) years of administrative support and office management
     experience
•   Two (2) years of administrative assistant experience
•   One (1) year of experience with invoicing
•   Knowledge of appropriate software including, Microsoft Word, Excel, and Outlook,
     Microsoft PowerPoint and Adobe Acrobat
•   High school diploma or equivalent
•   Associates or bachelor’s degree preferred

**Security Clearance Requirement**

An active security clearance may be required for this role. Applicants selected will be subject to a security investigation and may need to meet eligibility requirements for access to classified information.

Applicants for employment in the US must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States.

ARM is a federal contractor and an EEO and Affirmative Action Employer of Females/Minorities/Veterans/Individuals with Disabilities.

All employment decisions shall be made without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by federal, state, or local law.

ARM is an Equal Opportunity Employer.

www.armconsultingonline.com