HUD Section 8 Contracts Administrator

HUD Section 8 Contracts Administrator

We are looking for a positive, motivated, and hardworking individual to join our Team as a Section 8 Contracts Manager.

The HUD Section 8 Contract Administrator for Edgewood Management is responsible for overseeing the Housing Assistance Payments (HAP) renewal process of roughly 50 Section 8 contracts. This person will communicate with owners, local Project Based Contract Administration (PBCA) agencies, as well as HUD Field Offices.  This renewal process responsibility involves all options listed in the Section 8 Renewal Guide including but not limited to Option One Mark up to Market renewals, Option 2 Below Market Comp renewals, and Option 5 Preservation renewals.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed are representative of the knowledge, skills, and/or abilities required in order to do so.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PRIMARY/ESSENTIAL DUTIES AND RESPONSIBILITIES

• Gather debt service information and non-Section 8 potential to process OCAF rent increases
• Using the utility allowance (UA) factor calculate off-year utility allowances and prepare for submission
• Obtain resident releases and work with third party consultant to prepare utility allowance baselines at third year marker
• When applicable, solicit Rent Comparability Studies (5th year funding renewals, Mark up to Market submissions, and contract expirations)
• Prepare rent schedules for contract administration approval
• Prepare and submit the Section 8 project renewal package
• Follow up during all aspects of the renewal timeline
• Acquire all owner signatures throughout the renewal process
• Acquire owner signatures on Contract Renewals and Rent Schedules
• Distribute all final executed documents to owners, sites, and management staff as needed
• Distribute Utility Allowance Decrease Notices to site for distribution to residents
• Update System for Award Management (SAM) registrations annually
• Will be responsible for Special Claims Processing and HAP Reconciliation duties
• Other tasks, projects, duties and responsibilities as assigned by management

REQUIRED QUALIFICATIONS – SKILLS, EXPERIENCE, ABILITIES

The requirements listed below are representative of the knowledge, skill, and/or ability required. 

MINIMUM REQUIREMENTS

Education:  BA/BS in Business preferred, or comparable experience

Technical Skills and Prior Experience

• 1-3 years of responsible experience working in the arena of Section 8 contract administration.  Experience working in multi-family real estate, specifically affordable housing, is preferred.
• Must have strong experience with Microsoft Office Suite (e.g. Outlook, Excel, Word, Teams, etc.).
• Must be PC proficient and able to thrive in a fast pace setting.
• Strong English verbal and written communication skills.
• Strong interpersonal, collaborative, and responsive customer service skills required.
• Ability to manage multiple tasks, work under pressure and meet deadlines required.
• Ability to work independently and as part of a team and take on new tasks with high level of difficulty.
• The marginal functions of this position have not been included. This job description in no way implies that these are the only duties to be performed. An employee will be required to follow any other job-related duties required by the manager.

WORK ENVIRONMENT:  The role will be primarily based at the company’s corporate offices in Gaithersburg, MD and the work environment is predominantly an office/clerical environment with prolonged periods sitting at a desk and working on a computer.  Primary schedule for the main office is between 8:30am-5:30pm, however the schedule expectations may shift to start earlier, end later, or involve weekend work based on business and operational needs/demands. Site visits to managed apartment communities may be necessary to assess work to be performed, ensure accuracy of contract proposal scope and details, monitor/supervise work being performed and/or completed, etc. 

About Edgewood

Edgewood Management Corporation is a 50+ year old premiere affordable property management company, providing superior real estate and property management for a portfolio of over 17,000 units in many states plus the District of Columbia.  Edgewood’s portfolio represents a variety of multifamily products that include high-rise, mid-rise, garden and townhouse style rental units for all varieties of affordable programs as well as market rate/conventional properties.  We have an exceptional track record to resolve problems and reposition troubled assets in all areas: operations, administrative, financial, and physical.  We are consistently ranked among the Top 100 Largest Managers of Affordable Housing by the National Affordable Housing Management Association (NAHMA), thanks to the outstanding leadership and talent in our company.  Mission-driven to “Help Improve People’s Lives”, our reputation for providing high quality services with integrity has earned us the trust of our clients and our employees. We offer a supportive environment where employees are encouraged to develop their skills and talents to their fullest potential and grow their career, and we are looking for positive, motivated, and hardworking individuals to join our team in this important role.

Edgewood Management is an Equal Employment Opportunity Employer

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