Manager, Maintenance & Repair

Port Liberty New York

Employee Job Description

Position: M & R Manager Department: Maintenance and Repair

Reports To: Director, M&R M2

Date Written/Revised: February 26, 2024 FLSA Designation: (Exempt)

Position Summary: Under the direct supervision of the Director of Maintenance, this position provides billing and support to the M&R Department. In addition to general office tasks, performs duties such as working with labor on shop repairs, handling trade, and preparing work orders for invoice documentation. Independent judgement is required to plan, prioritize, and organize diversified workload. Other duties may be assigned to meet business needs.

As innovators in the industry and the developer of the first semi-automatic terminal in the NY/NJ harbor, our goal is to push the boundaries of what is possible in marine transportation and encourage others to do the same. We believe productivity is about more than just speed. It’s about strategically looking ahead and putting the right people, processes, and technology in place to meet the demands of a changing world. Our biggest investment, and most valuable resource, is our staff and workforce.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Perform sound estimates for containers and chassis brought in by truckers or down from the pier
2. Work with Labor in Shop, Reefer or Roadability to answer questions regarding estimates, additional work, operations, etc.
3. Ensure shops are working in a safe manner and participate and lead in monthly safety meetings
4. Assist customers via phone and/or email
5. Handling HAZ/MAT Placard issues
6. Assist Director in the development of Newport systems, and help mechanics with any issues they have while using the system
7. Work with customers on Out of Service issues and make adjustments to customers’ equipment that has been surveyed
8. Review internal or customer based Out of Service reports to ensure accuracy
9. Data entry for Port Liberty New York Gen-Set and Reefer repair’s into Newport Systems
10. Finalize purchase orders - code all invoices - scan and email to A/P department
11. Roadability Calls - N4 Management - Assist Truckers - Line Calls
12. Vendor phone calls & A/P Issues - Facility Maintenance Issues
13. Generate Genset MT/DM report from Newport - Email to Lines
14. Generate Reports - Inventory - Bid List Preparation - Handheld Issues
15. Monitor Newport Systems - Reconcile Work Orders - Work with Newport to correct issues
16. Drive to Terminal for Vendor, M&R, Facility Issues as necessary

Supervisory Responsibility

This position will supervise ILA labor individuals.

Work Environment

This job operates in a professional office and industrial shop and Marine Terminal environment. This role routinely uses standard office equipment such as laptop computers, photocopiers and smartphones.

Physical Working Condition:

• The ability to climb up and down ladders.
• The ability to work in changing hot and cold climates based on weather conditions.
• The ability to work in an environment that may be hazardous to persons unable to see and hear fast moving equipment.
• Individual may be required to work overtime, weekend hours and regular shift rotations.
• The ability to drive vehicles on terminal.

Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Friday, 7:00 a.m. to 5 p.m. Occasional evening and weekend work may be required as job duties demand.

Required Education and Experience

• Minimum of a High School diploma.
• College, Business school degree and/or 10 years of previous experience in Maintenance and Repair department preferred.
• Proficient in using Microsoft Office applications including Outlook, Excel and Word.

Tools: Must possess a valid driver’s License, Pier Superintendent’s license from the Waterfront Commission and TWIC card.

Benefits:

• Salary Range: $65,600.00 to $98,400.00 annually + bonus + benefits

This job description is intended to be an accurate representation of the general functions of the job, rather than exhaustive list of duties, responsibilities, or experiences. Other duties may be assigned, requested, or required. Aspects of the job may be altered without notice.

Port Liberty provides equal employment opportunities (EEO) to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, sex, national origin, age, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, and transfer, leaves of absence, compensation, and training. Improper interference with the ability of Port Liberty’s employees to perform their job duties may result in discipline up to and including discharge.