Administrative Assistant

Job Purpose:
A support position that assists in ensuring that the administrative needs of the office and business are fulfilled

Duties and Responsibilities:

• • The Administrative Assistant will report to the Office Manager and must work closely with all departments, managers, officers, and personnel on the Log10 team. Their job duties will include:
• ▪ Answer, screen, and transfer inbound phone calls or take messages in a professional and courteous manner
• ▪ Receive and direct visitors and clients
• ▪ Conduct general clerical duties including photocopying and mailing
• ▪ Maintain electronic and hard copy filing systems
• ▪ Retrieve documents from filing systems
• ▪ Handle requests for information and data
• ▪ Resolve administrative problems and client inquiries
• ▪ Prepare and modify documents, including work instructions, client instructions, correspondence, reports, drafts, memos, and emails
• ▪ Open, sort and distribute incoming correspondence
• ▪ Coordinate and maintain records for staff
• ▪ Incoming shipment receipt & notification
• ▪ In coordination with Office Manager & Inventory Control oversight of Log10 Shipping Program and completion of monitoring & verification activities
• ▪ AP/AR support for Office Manager
• ▪ Provide administrative assistance to the COO
• ▪ Administrative support to the laboratory to include:
• o Log-In of Laboratory Samples
• o Preparation of Laboratory Reports
• o Collection & Filing of Laboratory Documentation
• ▪ Operation of the business office in the absence of the Office Manager
• ▪ Administrative support for the COO
• ▪ Other Duties as Required

Qualifications:
Minimum Qualifications:

• • Education
• ▪ High school diploma or GED
• ▪ A.A or bachelor’s degree in management, business, or IT preferred

Specialized Knowledge

• ▪ Highly Proficient in QuickBooks Accounting Software (Required)
• ▪ Advanced Computer Skills
• ▪ Knowledge in Paycom or Paychex payroll systems
• ▪ Proficient in Microsoft Office Suite

Skills

• ▪ Ability to Follow Written and Verbal Direction
• ▪ Excellent Written and Verbal Communication Skills
• ▪ Excellent time management skills and ability to multi-task and prioritize work

 Other Characteristics

• ▪ Attention to Detail
• ▪ Able to Work Independently
• ▪ Able to Make Sound Decisions
• ▪ Positive Attitude and Ability to Work as Part of a Team

Professional Certification(s)

• ▪ QuickBooks Certification
• ▪ Administrative Professional or Administrative Assistant certifications, a plus

• Experience

• ▪ At least 3 years’ experience in an office environment in an administrative role

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