Proposal Manager

Q2 BACKGROUND

The QED Group, LLC (doing business as Q2 Impact) is a global consulting firm with more than 25 years of experience providing data-driven and insightful solutions in close to 100 countries. We are passionate about transforming lives through knowledge-based solutions. Leveraging deep expertise in monitoring, evaluation, and learning, we help our clients collect, analyze, visualize, and ultimately use data in more effective ways to sustainably address complex global challenges. Our work maximizes results using cutting-edge technologies and innovation, organizational development, and evidence-based decision-making.

POSITION SUMMARY

The Proposal Manager is a member of the Q2 Business Development Team primarily managing proposals, conducting proposal recruitment, and working closely with the Contracts and Pricing team to develop partner agreements and pricing proposals. S/he will have primary responsibility for delivering compliant and highly competitive proposals to a variety of clients.

S/he will provide day-to-day guidance, leadership, and support to junior BD team members and proposal teams. The incumbent will also provide guidance on capture/proposal related challenges, subject matter expertise on industry best practices, and immediate oversight of proposal deliverables produced.

PRIMARY RESPONSIBILITIES

This position serves primarily as a Proposal Manager and leads Q2’s proposal development and capture processes to meet the Company’s strategic objectives and annual new business goals:

• Strengthens and maintains Q2’s proposal processes, systems, tools, and contributes to best practices.
• Facilitates go/no-go decisions and collaborates with technical lead(s) to further develop inputs into p-win and go/no-go tools.
• Ensures timeliness and compliance of proposals by managing bid schedules, compliance checklists, trackers etc.
• Oversees collection and completion of all proposal components.
• Serves as lead point-of-contact, facilitating inter-departmental collaboration to achieve proposal deliverables as related to the following:

o Talent Acquisition – responsible for liaising with the assigned Talent Acquisition contact to ensure staffing deliverables are compliant with requirements, received, verified, and formatted for submission.

o Programs – responsible for coordinating with opportunity leads to ensure resources are secured for each section of the proposal.

o Partners – facilitates partner meetings and strategy discussions during the capture and proposal process. Responsible for drafting, sending, and garnishing approvals for partner teaming agreements, ensuring TAs are returned countersigned, and storing each TA on the shared drive; Responsible for compiling and sending subcontractor requests for technical inputs, tracking, storing, and disseminating partner inputs received.

• Maintains collaborative proposal workspace for all proposal documents.
• Provides guidance to program teams on various donors and foundation funding mechanisms, such as IDIQ, CPFF, IQC, LWA, BAA, Grants, etc.
• Leads engagement with potential partners, prepares first draft of partner scopes of work, developing, disseminating, and tracking request for subcontractor technical inputs.
• With Cost and Pricing, develops, disseminates, and tracks request for subcontractor cost inputs, liaises with pricing team to develop cost compliance materials, and collaborates with the Programs team to set sub ceiling targets.
• Drafts and disseminates institutional capabilities statements for review of programs team, responsible for providing content for the Past Performance Information section of all proposals.
• Ensures communication among all parties throughout the proposal process. Lead meetings and conference calls with expanded proposal teams, including Programs, Operations, consultants and partners ensuring adherence to proposal calendar deliverables.
• Identifies bottlenecks in the process escalating accordingly to higher level, as necessary, to ensure timetable and deliverables remain on track.
• Prepares and leads post-submission evaluation sessions to glean lessons learned including obtaining feedback from donors.
• Initiates early development of cost share partnerships engaging with Programs to identify and engage with partners.
• Develops and disseminates capture and proposal development tools to include but not limited to – partner matrix, personnel tracker, capture trip SOW templates, etc.
• Other duties as assigned.

MINIMUM QUALIFICATIONS

• Minimum three years of related business development or proposal management experience supporting foreign assistance and other grant funding requirements.
• Strong time management and organizational skills
• Excellent English language writing and communication skills
• Proficiency with Microsoft Excel, Word, SharePoint, GovWin, and other relevant applications
• Entrepreneurial, excellent interpersonal skills, a sense of humor, and the ability to handle multiple tasks.

PREFERRED EDUCATION AND EXPERIENCE

• Substantive knowledge of USAID, FAR/AIDAR, DOD, DOS and public procurement environment.
• Master’s degree or specialized training or certification in Proposal Management and/or equivalent experience.
• Experience with writing proposals for USAID and DOS, preferable.
• Experience with writing and managing IDIQ contracts, managing solicitation and proposals.
• International development experience is preferred.
• Previous experience supervising junior employees.

REPORTING REQUIREMENTS

• This position reports to the Sr. Manager of Business Development.

SALARY RANGE

USD 75,000 - USD 95,000 annually

This position description is an overview of the major functions and requirements of this position. This document is not intended to be an exhaustive list encompassing every duty and requirement of the position; the Employee’s Manager may assign other duties as related or as otherwise deemed appropriate and necessary within the general scope, without the need for additional compensation.

NOTE

Please note that applications submitted by other means; or without either a resume/CV and/or biodata may not be considered. Only finalists will be contacted.

The Q2 Impact is an Equal Opportunity Employer. Women, Minorities, Veterans, and individuals with disabilities are strongly encouraged to apply. AA/V/D. Reasonable accommodation requests will be considered on a case-by-case basis.