Entry Level Office Assistant

Why You Want To Work Here:

This is a great entry-level job for someone who wants to learn and gain some great office experience.  They are willing to train you in all aspects of the job.  They just want someone with a great attitude to learn and grow within the company.

Responsibilities of the Office Assistant:

Accounts Payable:

•    Match purchase orders, delivery receipts, and invoices to verify proper documentation

•    Prepare and process check runs, electronic payments, and wire transfers

•    Maintain organized records of all accounts payable transactions

General Administrative Support:

•    Answer and direct phone calls, emails, and inquiries to the appropriate personnel

•    Manage and organize office filing systems, both physical and digital

•    Assist with document preparation, photocopying, and distribution

Data Entry and Record Keeping:

•    Enter financial and operational data into the company's accounting software

•    Maintain accurate and up-to-date records of financial transactions

•    Assist in the preparation of financial reports and summaries as needed

Communication:

•    Communicate effectively with vendors, subcontractors, and internal teams

•    Provide support in drafting routine correspondence and documentation

  Office Supplies and Equipment:

•    Monitor and replenish office supplies as needed

•    Coordinate maintenance and repairs for office equipment

Qualifications of the Office Assistant:

• College Degree preferred

• Proven experience in an office environment

• Proficient in Microsoft Office Suite

• Strong organizational and multitasking abilities

• Excellent communication and interpersonal skills

• Attention to detail and accuracy in data entry

• Ability to work independently and collaboratively within a team

• Knowledge of construction industry processes and terminology is an advantage