Sr. Project Coordinator-Webinar Facilitator

Senior Project Coordinator

(This position supports the Society of Toxicology)

The Senior Project Coordinator works closely with component group leadership and individual component groups to manage their respective activities. Other significant responsibilities include:

• acting as the Society’s point person in coordinating and operating the technical aspects of webinar hosting in conjunction with other staff members, and
• preparing documents and communications for the SOT Council and leadership.

Webinar facilitator: Coordinate the production of SOT webinars in conjunction with other SOT staff.  Experience in WebEx or other webinar platforms is preferred; however, training will be provided.

Committee Staff Liaison: Provide administrative support and assistance to a Component Group Collaboration Group, to assist them in following documented procedures and follow the Committee charge designated by board leadership. 

The coordinator works closely with 8 Component Groups and interacts with the staff liaisons for other component groups, all of which operate somewhat independently but must still comply with well-documented bylaws and procedures. With significant administrative support and assistance from the coordinator, component groups propose sessions for the Annual Meeting, host social and mentoring events during the Annual Meeting, exchange information via newsletters and online communities, provide travel awards, and participate in other scientific activities (including webinars on scientific topics).

The coordinator also prepares reports and materials to support board activities and other duties as assigned.   

Supervisory Responsibilities: None

Requirements

• Bachelor’s degree required
• At least 3+ years of progressively responsible experience in volunteer relations and/or customer service.
• An understanding of webinar technology or the ability to learn
• Strong skills in Microsoft Office applications
• Domestic travel to the Annual Meeting held each March
• The ability to maintain a positive team-player attitude, remain calm and professional under pressure, work collaboratively and independently with diverse individuals, and resolve conflicts constructively

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer
• Must be able to access and navigate all areas of the facility
• Must be able to lift 15 pounds at a time

Responsibilities

• Provide excellent customer service to client and colleagues 

• Write, edit, and proofread variety of written materials, including preparing communications for review and approval
• Utilize email marketing software system to construct component group messaging
• Excellent attention to detail, demonstrated ability to meet deadlines, strong organizational skills, and dependability
• Management and production of client webinars, in coordination with other SOT staff (approximately 4-8 per month)
• Organize webinar practice sessions and provide training to webinar presenters during rehearsals
• Strong written and verbal communication skills and an engaging, friendly, and confident “on-air” voice
• Respond to email and phone inquiries about membership, conference registrations, and general Annual Meeting questions
• Administer surveys and monitor results
• Manage database registration and invoice payment process set-up and maintenance

• Assist with planning and logistics for functions and activities

• Facilitate quality committee work by tending to the details required by self and volunteers
• Adhere to budget guidelines to fulfill fiduciary responsibilities of the client
• Act as the Society’s point of contact for the Job Bank
• Proven ability to multi-task and handle the stress of deadlines
• Work in a team environment to facilitate the clients’ needs and expectations
• Other duties as assigned