Administrative Assistant 1

THE POSITION

Are you interested in a career where you have the ability to showcase your administrative skill set? Look no further, the Department of State is seeking an Administrative Assistant 1 to complete our team. This position gives you the opportunity to perform administrative support for the Election Voter Registration Division. Join our team and unleash your potential!

DESCRIPTION OF WORK

As an Administrative Assistant 1, you will work closely with the Civic Engagement and Language Access Coordinator to support our multilingual voter education efforts and civic engagement programs. No day is the same in the Election Voter Registration Division. Key duties will include:

• Assists with all Bureau calls and walk-ins. Spanish or Chinese fluency is preferred but not required
  
• Reviews election related publications and instructions and provides recommended revisions to Division Chief and Civic Engagement & Community Impact Programs Manager
  
• Researches complaints and resolves problems brought to the Bureau regarding election related matters
  
• Enters data for various statistical reports required by the National Voter Registration Act (NVRA) and Pennsylvania Voter Registration Act (PVRA)
  
• Coordinates and manages Bureau requests for translations from vendors
  
• Responds to inquiries received /drafts and prepares correspondence regarding the administration of the state and federal election law
  
• Coordinates reporting of election results with county election officials
  
• Assists the Division Chief and Civic Engagement & Community Impact Programs Manager in the planning and development of projects, including the annual county election officials' conference, ballot certification, the Governor's Civic Engagement Award, the county language access workgroup and reapportionment of election districts

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:30 AM to 5:00 PM, Monday - Friday, with 60-minute lunch.
• Telework: You may have the opportunity to work from home (telework) part-time. You will be required to be in the office 3 days per week and required to be in the office Wednesdays. In order to telework, you must have a securely configured high-speed internet connection. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Such training as may have been gained through graduation from a four year college or university or any equivalent combination of experience and training.
• Applicants will be considered to have met the educational requirements once they are within 3 months of graduating with a qualifying degree/credits.

Additional Requirements:

• You must be able to perform essential job functions.

Preferred Qualifications (not required):

• Fluent in Spanish or Chinese.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).

• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

• Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans' Preference tab or contact us at ra-cs-vetpreference@pa.gov.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.