Safety Administrator

TITLE

HSE Administrative Assistant

DESCRIPTION

Job Title: HSE Administrative Assistant

Reports to: Director of Operations and Training

FLSA Status: Regular- Non-Exempt Salary: Negotiable

Location: Sterling, VA

Role Summary:

The Health Safety and Environmental (HSE) Administrative Assistant engages and collaborates with key, cross functional partners to ensure a robust health, safety, and environmental program. The capability to communicate effectively, organize and maintain documentation, and prioritize tasks is imperative.

Key Duties and Responsibilities:

Maintain HSE documentation including programs, policies, procedures, incident reports, inspections, and training records.

Track submittals, identify deficiencies, and communicate with respective parties.

Provide administrative support to the HSE departmental management.

Provide support with OSHA reporting, incident tracking and investigation response.

Maintain required compliance audit-related documentation.

Maintain reports and work permits.

Respond to data information requests.

Maintain HSE metric dashboards and reports.

Data Entry, analysis migration, conversion & migration.

POSITION REQUIREMENTS

SKILLS AND QUALIFICATIONS:

Demonstrates competency in understanding and correcting data discrepancies, data querying.

Possess computer proficiency, speed, and knowledge of Microsoft Office applications (Word, Excel, PowerPoint, Outlook).

Excellent organizational, communication and interpersonal skills both written and oral.

Self-driven and able to manage multiple and changing priorities with little direction and supervision.

Strong problem solving and decision-making skills with the ability to develop multiple solutions to an issue and make valid recommendations for resolution.

Ability to prioritize, manage time appropriately.

Ability to learn new tasks quickly.

Self-motivated attitude with excellent work ethic.

Bi-lingual is a plus.

ADDITIONAL MINIMUM QUALIFICATIONS:

High School Diploma / 2- or 4-year Degree (Preferred). Experience in lieu of degree will be considered.

HSE experience is a plus but not required.

HSE credentials are a plus but not required.

Must possess a valid driver’s license.

PHYSICAL REQUIREMENTS:

Either with or without reasonable accommodation, must be able to sit, stand, stoop, kneel, use hands and finger to operate equipment including computers.

Must be able to work in office and field environments in all types of weather.

Must be able to work seated or standing, as appropriate, at desk and counter height positions for extended periods of time.

Must be able to lift and move objects up to 25 lbs.

Must be able to talk and hear conversational levels.

Specific vision abilities required by this job include close vision, peripheral vision and ability to adjust focus.

WORK SCHEDULE:

40+ hours weekly with flexible hours depending on department needs. Must be available to work occasional evenings, weekends, and holidays.