Administrative Assistant

Capital Area Pediatrics offers accessible, comprehensive pediatric care to families at five practice locations throughout Northern Virginia. For both sickness and health, generations of families have chosen Capital Area Pediatrics to provide outstanding care and an exceptional patient experience.

We are currently hiring an Administrative Assistant to provide administrative support for our corporate office located in Oakton, Virginia.

Schedule: Monday-Friday, 8:00AM-5:00PM.

In this role you will:

• Greet and welcome visitors as they arrive.
• Direct visitors to the appropriate person and office.
• Ensure the reception area is organized and professional.
• Prepare outgoing shipments, mail, and courier items.
• Receive, sort, and distribute daily mail/deliveries.
• Organize and file paperwork.
• Assist in the preparation of regularly scheduled reports.
• Write and distribute email, correspondence memos, letters, faxes and forms.
• Support meeting arrangements including scheduling, sending reminders, and logistical planning as assigned.
• Provide administrative support to members of the executive team include the COO and CEO.
• Perform other administrative duties as assigned.

Knowledge, Skills, Abilities

• Fundamental knowledge of computer systems including Microsoft Office.
• Excellent oral and written communication skills.
• Ability to take direction and complete tasks as assigned.
• Demonstrate initiative and a problem-solving mentality.
• Ability to conduct calls using professional phone etiquette.
• Ability to prioritize multiple projects and tasks.
• Ability to maintain confidentiality.
• Demonstrate deductive reasoning skills.

Experience Requirements

• At least one (1) year of administrative experience in a professional office environment.
• High school diploma or equivalent.

Full Time
Monday-Friday
On Site