Special Events Coordinator

Do you have thick skin and can work well under pressure in a fast paced environment? We are actively recruiting for a hardworking and experienced special events coordinator to perform a variety tasks. Bring your stellar event coordination experience to this major Baltimore University and make an impact immediately.

salary: $25 - $28 per hour
shift: First
work hours: 8 AM - 4 PM
education: High School

Responsibilities

• Direct support and coordination for meetings, seminars, conferences, retreats, events and activities throughout the facility.
• Ensure proper implementation of Event Planning & Space Management policies and procedures.
• Submit event staffing needs to Information Technology and Operations (Facilities & Security) in a timely manner, including requests for staffing outside of normal business hours.
• Concierge catering orders, bartending license, certificate of insurance, catering set-up and clean-up.
• Identify preferred vendors for catering. Work collaboratively with the Facilities team to create green, “no-waste” events.
• Track event attendance and attrition rates.
• Develop run-of-show briefings and other event requirements.
• Schedule and ensure complete event data entry in 25Live
• Conduct post-event debriefs and reconcile event data in 25Live and process all related invoices.
• Ensure virtual and hybrid event reservations are consistently entered into 25Live.
• Train event hosts on proper use of virtual and hybrid event platform, with primary focus on Zoom Meetings and Zoom Webinar.
• Conduct tours of the facility and event spaces
• Submit Loading Dock Requests (LDRs) on behalf of event hosts, for external vendors.

Skills

• Microsoft Office
• Multi-tasking
• Event Coordination (3 years of experience is required)
• 25Live
• Maintaining Calendars
• Vendor Management
• Working Independently
• Preparing Agendas

Qualifications
• Years of experience: 3 years
• Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.




Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).

Applications accepted on ongoing basis until filled.