HR Generalist

Supervised by Director of HR

Supervision provided to This position has no supervisory responsibility.

Position Summary/Objective

The primary purpose of this position is to manage the company’s HRIS system, compile and record employee time and payroll data and maintains electronic personnel records. The responsibilities of this position include: Managing and updating the company HRIS with changing business needs, payroll processing, electronic records maintenance, and report preparation and analysis. Also serves as backup for benefits and training and assists with special projects and employee event planning.

Occasional evening or weekends are required.

Essential Functions

1. Prepare payroll data for HRIS processing. Review time sheets and other information to detect and reconcile payroll discrepancies. Compute wages and deductions and enter data into computer.

2. Analyze, track and administer payroll-related compensation items such as longevity bonuses, retention differentials, shift differentials, and retroactive payments of raises.

3. Review quarterly earnings and tax reporting.

4. Review employee timecards for exceptions, missed punches, no hours, paid breaks, etc.

5. Process Merchandise Transfer file and upload into HRIS for payroll processing. Email statements & invoices to employees.

6. Process pay/hour adjustments, benefit deductions, and miscellaneous reimbursements in HRIS.

7. Review changes, total hours, new hires and terminations for calculating and submit payroll for payment.

8. Sort paychecks, verify payroll report totals, complete payroll spreadsheet, and 401(k) validation.

9. Issue and record adjustments to pay related to errors or retroactive increases.

10. Provide information to employees and managers on payroll matters, tax issues and benefit plans.

11. Track and reconcile paid time off in UKG.

12. Prepare and balance period end reports and reconcile issued payrolls to account balances, such as: quarterly/annual payroll taxes, and W-2 processing.

13. Work with Finance and other departments to prepare payroll budget data and assist with the annual preparation of the payroll budget for all departments.

14. Handle employment verifications, unemployment claims and other information for authorized persons and organizations.

15. Process, verify and maintain personnel related documentation in HRIS system, including staffing, recruitment, training, grievances, performance evaluations, classifications and employee leaves of absence.

16. Provide current and prospective employees with information about policies, job duties, working conditions, wages, and opportunities for promotion and employee benefits.

17. Assist with maintaining and updating HR documents (organizational charts, employee handbooks, directories, etc.)

18. Manage the HR HelpDesk; assign tickets as needed, address issues submitted, and confirm resolution of employee requests.

19. Assist with analysis of compensation policies, government regulations and prevailing wage rates to develop competitive compensation plan, paid time off policies and benefit plans.

20. Assist with development of detailed job descriptions and classification and rating of occupations and job positions.

21. Assist with pre-employment process (screening, interviewing, background and drug screening).

22. Asist with the quarterly background and drug testing process including the random selection of employees for testing and entry of employees in the background screening provider website.

23. Work with the HR Team to foster a positive attitude toward organizational objectives.

24. Work with the HR Team to design, implement, and manage the employee event programs such as employee mixers, Family Values, and various luncheons throughout the year.

25. Assist with special projects (employee recognition, charitable contributions, etc.).

Work Environment

This position operates in a quiet office environment and receives periodic supervision.

Competencies

Written and oral communication proficiency, presentation skills, detail orientation, organizational skill, adaptability, problem solving skills, ability to handle multiple priorities under pressure in a fast-paced environment, handle hostile situations, proficiency in computer programs (HRIS, MS Office 365, Microsoft Teams.), calculator, training ability, customer service skill, telephone and cell phone skills, knowledge of HR laws and regulations, and payroll processes.

Physical demands typical of this position

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit for long periods of time, stand, walk, use hands and fingers to operate a computer keyboard, mouse, cell phone and telephone or other office equipment. Perform repetitive activities and frequently work under stress. Requires close visual acuity to prepare and analyze data and figures and view a computer screen, as well as mental concentration. May require occasional lifting up to 30 lbs.

Supervisory Responsibility

This position has no supervisory responsibility.

Travel

May require work-related travel for training or to other facilities.

Required Education and Experience

3-5 years of experience in payroll and HR

3-5 years of HRIS experience

Knowledge of HR laws and regulations

Employee Relations experience

Preferred Education and Experience

Bachelor Degree in HR or related field

UKG Pro/Ultipro experience

SHRM-CP and/or PHR certification

Security Clearance/Background Check

If required.

AA/EEO Statement

If required.

Other Duties

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

This job description has been approved by all levels of management: