Office Administrator

The Office Administrator is responsible for managing day-to-day administrative tasks, providing support in HR functions, handling recruitment processes, and ensuring efficient office operations. Proficiency in MS Office applications and strong organizational skills are essential for success in this role.

Major Responsibilities:

• Manage and organize office operations, ensuring a smooth workflow.
• Create, edit, and format documents, reports, and presentations using MS Office applications (Word, Excel, PowerPoint).
• Release company documents into the company document repository
• Complete data entry for company projects
• Handle general correspondence, emails, and phone calls, directing inquiries to the appropriate parties.
• Coordinate and schedule meetings, appointments, team events, and travel arrangements as needed.
• Conduct new employee orientations/onboarding and ensure compliance with HR policies and procedures.
• Assist in screening resumes, interviews, and coordinating the hiring process.
• Welcome and direct visitors and customers.
• Serve as primary person that conducts visitor authorization and tracking, issuing visitor badges as needed.
• Serve as a point of contact for internal and external communications.
• Assist in drafting and disseminating internal announcements and memos.
• Attend career fairs and community events.
• Assist in maintaining office supplies and equipment inventory.
• Purchase office supplies and other office, lab and project items upon proper approval.
• Provide support to various departments as needed, contributing to the overall efficiency of the organization.

Minimum Qualifications:

• High school diploma or equivalent.
• Minimum 2 years of experience as an Office Administrator, Administrative Assistant, or similar role.

Minimum Competencies:

• Must maintain a high degree of confidentiality.
• Strong computer skills including having expert level proficiency in MS Word, Excel, Outlook, and PowerPoint.
• Problem-solving attitude.
• Strong written and oral skills.
• Self-directed, able to set tasks & follow through.
• Able to multi-task in a fast-paced environment.
• Must be able to conduct themselves in a professional business environment.

Preferred Qualifications:

• Previous experience in light HR duties is advantageous.

Preferred Competencies:

• Experience in AS9100.
• Experience in ITAR/Export Control.
• Experience with Controlled Unclassified Information.

Operational Details / Work Environment:

• Work is conducted in a well-lit, temperature-controlled environment.
• This position requires regular sitting, walking, and standing.

Here are some of the fantastic benefits you can expect when you become a part of our team:

1. Competitive Compensation: We offer a competitive salary and benefits package that recognizes your skills and contributions.
2. Work-Life Balance: We believe in the importance of work-life balance and offer flexible scheduling options to help you manage your personal and professional life effectively.
3. Career Growth: We are committed to the professional development of our employees and provide opportunities for growth and advancement within the company.
4. Innovative Environment: Join a team that encourages creativity and innovation. We foster an environment where your ideas are valued and can make a real impact.
5. Collaborative Culture: We believe in the power of teamwork. You'll work alongside talented individuals who are passionate about what they do and are always willing to collaborate.
6. Comprehensive Benefits: Our benefits package includes health, dental, and retirement plans to ensure your well-being and financial security.
7. Professional Development: We support ongoing learning and skill development through training programs, workshops, and access to resources that will help you excel in your role.
8. Community Engagement: We believe in giving back to the community. Join us in our philanthropic efforts and make a positive impact beyond the workplace.
9. Cutting-Edge Technology: Work with the latest tools and technologies in your field, staying at the forefront of industry trends.
10. Diversity and Inclusion: We embrace diversity and inclusion and are committed to fostering an environment where everyone feels valued and included.

If you're ready to take your career to the next level, join our team and experience these incredible benefits firsthand. We can't wait to welcome you to our organization and embark on this exciting journey together!