prepper/Scanner

POSITION OVERVIEW

• A part-time prepper/scanner for a busy 17-provider private ophthalmology practice located in Northern Virginia
• Must be available to work Monday - Friday during the following hours (determined by office needs): 7:30 AM - 4:00 PM; 8 AM - 4:30 PM; 8:30 AM - 5:00 PM; 9:30 AM - 6:00 PM
• The Medical Records Prepper/ Scanner is primarily responsible for ensuring that: 1) All patient records are legibly scanned into our EHR system; 2) All documents received are scanned in and sent to the appropriate recipient on time; and 3) All inter-office packages are recorded, sent, and distributed promptly.

*POSITION REQUIREMENTS

*The successful candidate will have:

• Ability to multi-task
• Ability to prioritize workload
• Ability to work at a moderate-to-fast pace
• Attention to detail great organization skills
• Good communication skills and be courteous, reliable, and a fast learner

IF YOU MEET THE ABOVE QUALIFICATIONS, PLEASE SEND YOUR RESUME ASAP FOR CONSIDERATION.

DETAILED JOB DESCRIPTION

• Highlight form sections that require a patient’s initials/signature
• Identify and print forms needed for a patient’s visit
• Identify expired and valid information/documents within a patient’s account
• Identify other additional information needed for a patient’s visit
• Notify management when updated forms are not loaded for printing
• Pull insurance authorizations, as needed
• Pull insurance eligibility, including co-pay amounts and unmet deductible amounts
• Retrieve surgery documents for pre-op appointments
• Update patient demographics, as needed
• Other duties, as assigned
• Account for and scan all chart notes by the end of each day
• Assign appropriate staff to transport inter-office packages as frequently as needed

• Follow-up on requests to locate missing chart notes
• Log all incoming and outgoing inter-office packages
• Prepare, Edit, and Mail incoming dictated letters
• Review upcoming appointment schedules to ensure prior visit chart notes are available prior to upcoming appointment
• Save and periodically review paperwork to be scanned in for patients not yet in our system
• Scan barcoded and non-barcoded in-office documents into patient accounts
• Scan faxes and mailed paperwork into patient accounts and send them to the appropriate recipient(s), if applicable
• Store scanned documents in compliance with company policies
• Visit storage units (off-site and on-site) to search for missing records.
• Ability to travel to the other offices when needed