Administrative Associate

Position Overview

The Security Office Associate will function as the hub for all activities and external communications relating to the JShield Community Security Program. This position will be responsible for the daily management of program activities and will coordinate team outreach to Jewish organizations across the Greater Washington Area. This role offers the opportunity to work directly with a diverse group of organizations, to play a key role in the implementation of critical and high-impact work, to establish and refine new systems, and to contribute and learn as part of a team. The successful candidate will have strong attention to detail and communicate effectively with individuals and large groups both verbally and in writing. The Jewish Federation of Greater Washington is seeking a highly motivated self-starter with strong organizational skills and experience managing complex projects. Direct experience in the field of security is a plus, but not required.

The Security Office Associate will report directly to the Executive Director of Jshield while interfacing with the whole program team as well as other members of the Community Impact team, collaborating within the Federation to implement program goals and objectives.

Primary Responsibilities

• Manages all details related to program scheduling, registration, marketing, and mass communication.
• Reviews, responds to, and tracks community requests for support and assistance. 
• Coordinates security grant application support provided by the team, including site assessments, consultation, and application review.
• Schedules security and preparedness workshops, events and trainings across the community, delivered by the team either virtually or in-person, and provides technical and other kinds of support.
• Develops and expands contact list of key stakeholders; publishes regular e-newsletters and content to program website.
• Builds online resource and information sharing of security vendors, products, solutions, and other best practices.
• Implements, manages, and promotes mass-notification systems to inform partners in the Jewish community in a timely and effective manner when specific security concerns arise.
• Works closely with marketing and data teams to promote program activities and track participation and impact.
• Other duties as assigned by the Executive Director of JShield.

Background and Qualifications

• Bachelor’s degree required
• 3-5 years of experience supporting or managing complex projects
• Highly proficient communicator in person, by phone, and electronically
• Strong interpersonal skills and team player
• Exceptional organizational skills and a collaborative mindset for coordinating among multiple constituencies
• Attention to detail, producing communications and content requiring minimal review
• Ability to exercise discretion and handle confidential information
• Demonstrated ability to develop and manage systems relating to scheduling, relationship management, and project management
• Experience collecting and managing program data
• Familiarity with the Jewish community, its customs, and practices
• Proficiency in MS Office suite (especially Excel and Word), CRM systems, and project management tools

Interested? 

In building our professional team, The Jewish Federation strives to model our vision of an inclusive community and vibrant future. As an equal opportunity employer, we invite and encourage applications from all candidates of all backgrounds and identities, including but not limited to women, Jews of color, Sephardic and Mizrahi Jews, people with disabilities, immigrants, LGBTQIA people, and people who come from low-income backgrounds. We know that no applicant's experience will align 100% with the listed qualifications. Don't let that hold you back! We encourage you to apply and look forward to meeting you. 

A People-Friendly Workplace 

The Jewish Federation of Greater Washington is an equal opportunity employer offering a people- friendly environment, including: 

• Excellent health care and retirement benefits 
• Generous time off 
• Flexible work options 
• Opportunities and an annual stipend for continued professional development. 
• Access to the JPRO Network, which connects, educates, inspires, and empowers professionals working in the Jewish nonprofit sector. 

The Jewish Federation of Greater Washington envisions an open, connected, and vibrant Jewish community that cares for each other, fosters Jewish learning and journeys, embraces Jewish peoplehood and Israel, and acts as a force for good in the world. As a mission-driven non-profit organization, we work to inspire, build, and sustain vibrant Jewish life in a changing world by mobilizing our community in common purpose, intentional innovation, and effective action. Learn more at shalomdc.org. 

Candidates should be located in or willing to relocate to the Greater Washington (DC, MD, and Northern VA) region. This position is eligible for a hybrid work arrangement, with 3 days a week required in our headquarters. The health and safety of our professional team and community remains a top priority, and all Federation employees are required to provide proof of full vaccination against COVID-19.