Financial Industrial Specialist

The Loop Factor is seeking a part-time Financial Industrial Specialist for an opportunity with the U.S. Government, Bureau of Prisons. This is a remote position but requires the candidate to live in the greater Washington, DC area.

The operating system is S/4 Hana which was upgraded in November 2020. Good working knowledge of SAP is mandatory for this position. This position requires an Industrial Specialist with specific financial knowledge of SAP as it relates to the inter-workings of the Interagency Solutions. Currently, our client needs an Industrial Specialist to assistance on a part-time basis (32 hours/wk) for the Interagency Solutions Group.

PURPOSE The purpose of this order is to provide Services Business Group/Interagency Solutions with support in ensuring projects are captured and transferred accurately into the S4Hana system. Interagency provides procurement services to other government agencies, it is extremely important that the data is captured correctly at the beginning of the project. If not, there is a ripple effect of issues with Customer Service Center, Central Accounts Payable and Central Accounts Receivable. Knowledge and expertise of S4Hana and the processes within the Interagency Group to ensure all funding in links are captured accurately within the new operating system. All areas require specific knowledge of FPI business processes and/or the FPI IT environment, including knowledge of operations of the S4Hana system in a corrections environment as it relates to the Interagency Solutions Group.

SCOPE OF WORK:

The scope of this task order is for the Contractor to assist Services Business /Interagency Solutions Group

• Assist in the responsibility of managing the day-to-day financial operations of the Interagency Solutions Group, specifically, as it relates to the invoicing process in the S4Hana System. This includes complex level which require extensive up-front preparation to include downloading Sales Orders, Purchase Orders, and running financial reports from S4Hana.
• Expert knowledge in putting financial information into S4Hana will be required. This information will come from the customer and Contracting Officers.
• Work closely with internal and external customers to ensure projects are documented and assigned a qualifying number to track the project and funding throughout the entire process inside and outside of S4Hana, this is extremely important when invoices come in from the customer to be processed. This requires complete order oversight and contact with internal and external contractors making sure invoices are represented correctly.
• Coordinates the loading, monitoring, and evaluation of the procurement services provided by the Interagency Solutions. This often requires set-up, follow-up, and resolution of all issues dealings with funds from the customer going to the vendor for the services/products provided.
• Responsible for documenting new projects that come into the group.
• Reviews invoices before they are approved in S4Hana, certifying invoices.
• Reviews the aging reports for external and internal customers to ensure the customer and the Interagency Solutions Group are completely satisfied with the project, so it can be closed out at the completion of the job.
• Tracks the administrative fees for each project and ensuring they are taken at the appropriate time.
• Researches and oversees invoices to ensure the correct line of accounting is being used to charge the government customer.
• Contractor may be requested to assist with other components of the Services Business Group, as it relates to the invoicing process.
• Researching 5 years’ worth of invoices and determining where errors occurred, if necessary.

Tasks: The Contractor must perform the following tasks:

• Track invoices through the system to ensure invoices are paid and funds collected within the same month;
• Generate reports for the customer to review payment status of the project based on the tracking system;
• Keep all Interagency projects (folders) for review by customer at anytime without notice.
• Responsible for resolving problems between functional areas, customers, and UNICOR;
• Communicate with vendors regarding MIPRs, RAs, sales orders, invoices, etc. for accuracy and payment within a timely manner;
• Check all documentation on the invoices to ensure they match the purchase order before invoices area processed.
• Review invoices once they have been loaded into the Fiori system;
• Communicate with UNICOR’s Central Accounts Payable (CAP) and Central Accounts Receivable (CAR) staff to ensure invoices and payments are accurate in the Fiori system.
• Track administrative fees for each project
• Ensure all supporting documentation for each Interagency project has the correct information in S4Hana, as well as on the groups share (s) drive for further review if necessary;
• Attend and report on status of projects in the weekly Interagency staff meetings;
• Attend and report on status of projects in the bi-weekly meetings with the Procurement Branch;
• Make recommendations and advise the Chief of Interagency on process improvements;
• •Weekly and monthly reports required to update Leadership on the outcomes within the Interagency Group.

Minimum requirements

• 5 years or more of working in a correctional manufacturing and service environment.
• 5 years or more of SAP experience
• Knowledge and experience in working in the financial area of a Federal government company/organization.
• Experience in working with other government agencies to solve problems with invoicing.
• Ability to work with government vendors to solve invoicing issues.
• Ability to research and solve financial issues with invoices that overlap fiscal years.
• Knowledge of G-Invoicing, the new Department of Treasure financial operating system.
• Ability to generate customer financial reports upon request.
• Organization skills are required.
• Ability to communicate and write effectively, presentations to UNICOR Leadership, customers, and vendors.

OBJECTIVES Assist the Interagency Solutions Supervisor with managing the Interagency Solutions project management workload. Responsibilities include but are not limited to, working with customers, UNICOR factory and central office personnel, UNICOR vendors, general managers, contracting staff and inmate clerks. The Offeror must have expert knowledge of S4Hana operating system, Microsoft, Federal Acquisition Page 7 of 49 ORDER NUMBER: Regulations, and UNICOR’s general policies and Procedures, and interagency policies and processes.

DELIVERABLES

Perform tasks listed in the Task section of SOW as assigned in coordination with the Chief of Interagency Solutions. Provide weekly updates in the staff meeting and to the supervisor of SICG. Attend impromptu meetings when requested. Keep Interagency Staff updated on issues with vendors and customers. Research issues with customers, CSC, CAP, CAR, and Contracting Officer.

PERIOD OF PERFORMANCE

The order will be for 1 year with one option year.

WORK HOURS The contractor shall work maximum of 32 hours or less each week. Days will be determined; however, it will be between the hours of 7:30 am to 4:00 pm. No work shall be performed on Federal Holidays unless prior approval has been obtained. Work will not be required on the Federal public holidays listed below, unless there is a requirement to respond to a Priority 1, Emergency. Holidays occurring on weekends will be observed as directed by the Federal calendar (5 United States Code (U.S.C) § 6103, Government Organization and Employees, Holidays). New Year’s Day,1st day of January Martin Luther King Jr.'s Birthday ,3rd Monday of January Presidents Day ,3rd Monday of February Memorial Day, Last Monday of May Juneteenth ,19th day of June Independence Day,4th day of July Labor Day,1st Monday of September Columbus Day,2nd Monday of October, Veterans Day ,11th day of November Thanksgiving Day ,4th Thursday of November Christmas Day ,25th day of December

Prior to performance of services outside the locally established hours of operation, request and obtain, in writing, approval from the Chief of Interagency (via e-mail).

GOVERNMENT FURNISHED PROPERTY Government will provide equipment to work from home. The services performed may be accomplished on property of the U.S. Government, Bureau of Prisons. There are strict rules and regulations which must be adhered to by all persons performing duties within the perimeter of the Institutions.

Background Check requirements: The following investigative procedures will be applied to the Contractors employees working under the terms of the proposed contract: NCIC (National Crime Information Center) DOJ-99 (Name Check) FD-259 (Fingerprint Check) Law enforcement Agency Check Security Clearance must be obtained by each employee before being permitted to work on site.

Trave requirement: 20% candidate may be required to travel to the 50 federal prisons across the U.S.