Administrative Assistant - interest in IT a plus, hybrid, law firm

Great job available to work as an Administrative Assistant to the Chief Information Officer at a large, international law firm.

The Administrative Assistant provides direct support to the Chief Information Officer (CIO) to effectively manage a broad range of day-to-day operational activities. This role actively interfaces with all levels of the Firm, including senior leadership, requiring a professional, positive, and calm demeanor. The Administrative Assistant supports the CIO with their strong organizational skills, impeccable attention to detail, and effective management of competing priorities and tasks. 

Info:

·       DC Office only location

·       Core hours of 9:00 am – 5:30pm, Monday – Friday; hybrid in-office Tuesday-Thursday, which will be a combination of onsite, and remote work with occasional on-call availability.

·       Starting salary: $50,600 with potential overtime opportunities

·       Seeking candidates with at least 1 year of administrative experience

·       Preferable if candidates have interest in IT

·       Seeking candidates with problem solving mindset, ability to multi-task, high attention to detail, and strong communication skills.

·       Supervisor: Chief Information Officer

·       Role will also work very closely with entire IT department/ 4 IT Directors and other staff in various departments

·       HS degree required; college degree preferred

Duties & Responsibilities: 

• Organizes and schedules appointments and meetings, including but not limited to conference calls, Town Halls, video conference calls, and webinars. 

• Prepares materials as necessary, takes minutes if requested. 

• Helps to effectively manage, organize ever-changing priorities, using good judgment and self-discipline. 

• Assists in preparation of reports, correspondence, and presentations. 

• Keeps financial records, processes invoices and payment requests. 

• Assists with department budget analysis. 

• Creates, updates, and manages documents and spreadsheets. 

• Answers and directs phone calls. 

• Uses good business judgement to prioritize critical requests to the CIO. 

• Maintains department administrative files and performs data entry as needed. 

• Provides general administrative support for the department as needed, including preparing business correspondence, other documents, travel, etc. 

• Ensures timely and regular attendance. 

• Participates in special projects and/or other duties as needed. 

Qualifications: Education & Credentials 

• High school diploma is required. College degree is preferred. 

Knowledge & Experience: 

• Minimum of one year experience as an administrative assistant or similar experience in a fast-paced professional environment. 

• Previous experience in a law firm is preferred. 

Skills & Expectations: 

• Excellent attention to detail and organizational skills. 

• Excellent verbal and written communication skills. 

• Strong service orientation, and an understanding of the importance of developing effective working relationships with attorneys and other personnel of all levels. 

• Must be highly motivated, analytical, organized, and efficient. 

• Excellent follow-through, attention to detail, and problem-solving skills. 

• Strong computer skills and exposure to database search and data entry. 

• Proven facility with technology and software, including PowerPoint, Excel, Outlook, and Word. 

• Proactive and able to make recommendations for improving processes and procedures. • Ability to work well under pressure. 

• Ability to work in a collegial team environment, as well as to take initiative and work independently.