Administrative Assistant - Entry Level - IT/Legal

Our client is a large global law firm located In Washington, DC and they are looking for an entry level Administrative Assistant to provide direct support to the Chief Information Officer (CIO) and work very closely with the entire IT department consisting of 4 IT Directors and other staff in various departments.

This is an opportunity to work in a large prestigious DC law firm in a Hybrid role which works in office Tuesday through Thursday. The company offers a very competitive salary and excellent benefits. The company is eager to hire.

Duties and Responsibilities:

§ Organizes and schedules appointments and meetings, including but not limited to conference calls, Town Halls, video conference calls, and webinars.

§ Prepares materials as necessary, takes minutes if requested.

§ Helps to effectively manage, organize ever- changing priorities, using good judgment and self-discipline.

§ Assists in preparation of reports, correspondence, and presentations.

§ Keeps financial records, processes invoices and payment requests.

§ Assists with department budget analysis.

§ Creates, updates, and manages documents and spreadsheets.

§ Answers and directs phone calls.

§ Uses good business judgement to prioritize critical requests to the CIO.

§ Maintains department administrative files and performs data entry as needed.

§ Provides general administrative support for the department as needed, including preparing business correspondence, other documents, travel, etc.

§ Ensures timely and regular attendance.

§ Participates in special projects and/or other duties as needed.

Qualifications:

§ Minimum of one year experience as an administrative assistant or similar experience in a fast-paced professional environment; college degree and previous law firm experience is preferred.

§ Excellent attention to detail and organizational skills; excellent written communication skills.

§ Strong service orientation, and an understanding of the importance of developing effective working relationships with attorneys and other personnel of all levels.

§ Must be highly motivated, analytical, organized, and efficient.

§ Excellent follow-through, attention to detail, and problem-solving skills.

§ Strong computer skills and exposure to database search and data entry.

§ Proven facility with technology and software, including PowerPoint, Excel, Outlook, and Word.

§ Proactive and able to make recommendations for improving processes and procedures.

§ Ability to work well under pressure.

§ Ability to work in a collegial team environment, as well as to take initiative and work independently.

§ Will be required to perform other duties as deemed necessary and assigned by the CIO and/or Firm Management.

Please forward resumes as soon as possible and all qualified candidates will be contacted immediately.

Our Client is an Equal Opportunity Employer.