Office Administrator

Office Administrator                                                                                            

Looking for the perfect part-time position? As the Office Administrator, you will play a vital role in ensuring the smooth operation of our office resulting in our overall success. You will provide in-house administrative support to the owner as well as assisting field personnel.

Tughan Electric Inc. is a growing, well-established, and respected residential electrical contractor. Our skilled crew support each other and enjoy working as a team.

Primary Responsibilities

·        Oversee and manage all administrative and clerical tasks in the office.

·        Assist in the hiring process – composing and placement of employment ads, preliminary interviews, provide, and process new hire paperwork and onboarding. Management of company benefits.

·        Organize and maintain office files and records.

·        Keep company licenses current – Contractor’s License, Bond, General Liability Insurance, Vehicle Insurance, crew, etc.

·        Company Apparel. Order and distribute to employees with semi-annual apparel.

·        Use of QuickBooks Online accounting software and tools effectively.

·        Assist with AR/AP responsibilities – such as payroll, Simple IRA deposits, invoicing, bank deposits, vendor price changes, preparation of estimates, proposals and billing as needed.

·        Work with the company CPA and Bookkeeper when necessary.

·        Assist with year-end tax preparation for CPA.

·        Increase productivity levels by identifying inefficiencies and streamlining processes in the office and field.

·        Serve as the company Notary.

·        Other related duties.

Qualifications

• Minimum of an AA in Business Administration preferred.
• Minimum of three years of administrative work experience.
• Proficient in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
• Knowledge of payroll systems and processes. QuickBooks On-line experience a plus.
• Excellent written and verbal communication skills.
• Ability to multi-task, organize, and prioritize work.
• Display a positive outlook for researching and implementing innovative technology.
• Demonstrate a friendly demeanor.

·        Ability to pass a drug test.

·        Passing a background check prior to employment.

If you are a motivated individual with a passion for administrative work, we would love to hear from you. Please forward your resume including salary history.

Please note that only qualified candidates will be contacted for further consideration.