Administrative Assistant (Oskaloosa, IA)

Job Summary:
          The Administrative Assistant position is responsible for demonstrating a professional, effective and tactful written, verbal and nonverbal communication with customers, vendors, colleagues and other departments and facilities throughout the Mahaska organization.
Reports To:               Customer Service Manager

Essential Job Duties:

                                             1.        Greet customers/guests in a manner that creates company                                                    goodwill.
                                     2.        Provide proper information for walk-in sales and vendors.
                                                  3.       Answer phone with a pleasant voice that indicates to customer we are glad for their business.  Obtain a working knowledge of all aspects of business in order to fully answer customer questions.
                                                 4.        Route calls in an expedient manner. 
                                                 5.        Record vending service calls-ins.
                                                 6.        Presell coffee to selected customers. Route to Norfolk Markets and O’Neill warehouses.
                                                 7.        Track equipment placement.
                                             8.        Ensure Mahaska Markets routes are counted, reconciled, and recorded in Par level. Ensure Mahaska Bottling Company routes are counted, reconciled, and recorded in VIP.
                                                 9.        Ensure phone directories, extensions and route lists are kept up to date.
                                                10.       Ensure office equipment is operating properly by checking paper supply, toner, ribbons, ect. If equipment is not working properly, coordinate repairs with Chief of Operations
                                                11.       Inventory and purchase office supplies. Large quantity or large dollar items should be approved by Chief of Operations.
                                            12.       Prepare mailings and assist in courier shipments.
                                                13.       Tel Sell sales back up for Iowa
                                                14.       Pick up, open, and distribute mail on a daily basis.   
                                                15.       Communicate regularly with Human Resources on New Hire,                                                benefits, and terminations.
16.       Support the recruiting process by scheduling drug      screens/physicals.
17.      Responsible for the reconciliation of petty cash box on a monthly basis.
18.      Serve as Chief of Operation’s Secretary. This includes typing, scanning, copying, phone messages.
19.      Must have reliable and regular attendance.

General Job Responsibilities:

                                           1.      Dress in a professional office manner.
                                           2.      Maintain work area in an organized and neat manner.
                                           3.      Keep personal calls and outside visitors to bare minimum.     These should be handled during breaks or lunch period.

1.    Attend and actively participate in weekly/monthly office  meetings.

                                           5.      Promote and maintain company goodwill at all times.
                                           6.      Know, understand, and adhere to all company policies and             procedures.
                                           7.      Maintain your normal assigned work schedule and seek         supervisory approval for any changes.
                                          8.       Any other task that promoted efficiency and cooperation of                                                    company business.   Everyone is part of the “Team”.  There
                                                is no room in this company for a “That’s not my job” attitude.                                                 We will all work together to get the job done.
                                                           
This job description is general in nature and serves as a guide to your job responsibilities.  It should be understood that management may periodically add, modify, or change these job responsibilities to best fit Company needs.
This job description is not to be construed as creating any type of employment contract or guarantee of employment or other employment benefit between you and the company.

Mahaska is an Equal Opportunity employer

All job offers are contingent upon passing the pre-employment background check and drug screening process.  Mahaska encourages qualified candidates to submit their applications if they think they would be a good fit for the position, even if they have a concern that their background check or drug screen results may not meet the company expectations.  A positive result on these screens does not automatically mean employment will be denied.  Please submit your application and answer the screening questions honestly as each report is reviewed individually to determine if a candidate will proceed with employment and any information provided during the application process will be considered as part of the decision-making process.  Upon hire, all new employees are required to provide documentation of their eligibility to work in the United States.  Applicants must currently be authorized to work for ANY employer in the United States.  Mahaska is unable to accept applications that would require sponsorship of an employment Visa at this time. Mahaska is an Equal Opportunity Employer.  All applicants will be considered for employment regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. 

 

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