Office Administrator

Robert Half Finance & Accounting is partnered with a reputable distribution client in the greater Lafayette area, to identify a versatile Office Administrator!

This family oriented company offers outstanding benefits including an aggressive retirement match program, competitive compensation, and affordable healthcare coverage!

For confidential consideration, please contact Kaydee Kaiser at (225) 465-2246. I look forward to connecting with you!

SUMMARY

The Office Administrator will support multiple business functions, including Accounting, Human Resources, and Customer Service.

This is an onsite position, Monday – Friday from 8:00 AM – 4:00 PM.

RESPONSIBILITIES

·       Serves as a dynamic utility player in support of multiple areas of the business.

·       Produces customer invoices through ERP software system; ensures timely delivery.

·       Provides general accounting support, primarily focused in accounts receivable.

·       Monitors outstanding customer balances and assists in collecting payment.

·       Prepares fixed asset schedule under the direction of Controller.

·       Manages prepaid insurance and other prepaid accounts under the direction of Controller.

·       Supports payroll administration with the direction of Controller.

·       Provides accounts payable support when necessary.

·       Produces customer sales reporting utilizing automated software system.

·       Serves as Intercompany liaison to communicate necessary business updates amongst departments.

·       Facilitates basic human resource processes, such as employee onboarding or benefits administration.

·       Represents company with high level professionalism, integrity, and superior customer service.

REQUIREMENTS

·       2 or more years of general office management or administrative accounting support experience.

·       Basic knowledge of accounting and human resources practices.

·       Demonstrated ability to manage full cycle accounts receivable.

·       Ability to communicate (both written and verbal), with efficiency, clarity, and professionalism.

·       Applicable experience and proficiency in all Microsoft Office programs – Excel, Outlook, and Word.

·       Exposure and experience to ERP accounting software systems – Netsuite strongly preferred.