AP/AR Clerk

The AP/AR Associate is responsible for fully maintaining accurate Accounts Payables (AP) records, Accounts Receivables (AR) duties as well as assisting in month end processes including journal entries and reconciliations. Attention to Detail, Problem Solving ability and excellent Communication Skills allow this position to work with internal and external points of contact. The Accounting Associate will support and improve the Policies, Procedures and Processes related to AR and AP, as well as usability of system applications and support users working with all levels of management and reporting to the Accounting Manager.

Key Responsibilities

• Accounts Receivable:
  • Verification of shipping paperwork and Invoicing of shipments daily
  • Distribution of invoices to customers
  • Retrieval of payments from various customer portals and processing/applying payments into the ERP system daily
  • Processing incoming ACH and Wire payments into the ERP system
  • Investigation and correction of various invoicing / payment issues working with Customers and other Internal Departments
  • Processing and Tracking RMA Credit Memos for returns working with Quality and Customer Service (CS) Departments
  • Monitoring and maintaining AR Aging Schedules notifying Accounting Manager of all increases in past due receivables.
  • Assisting in determination of uncollectable accounts and initiating write-off Approvals
  • Assist with Month End processing responsible for AR journal entries, reports, and General Ledger Reconciliations
  • Maintain a positive professional working relationship with Customers and Co-workers in all Departments.
  • Assist with Processing of tooling manifests and related documentation to collect Tooling, NRE, and Miscellaneous charges.
  • Assist with Processing of Termination Claims working with CS, Quoting, and Quality.
• Accounts Payable:
  • Daily processing of Vendor Invoices into ERP System
  • Understanding of Chart of Accounts and ability to assign proper account codes to invoices.
  • Review invoices and purchase order (PO) for proper coding, approvals, and amounts
  • Complete 3-way Match of invoices to receiving and purchasing documents.
  • Obtain Review and Approval of non-PO related invoices.
  • Reveiw employee expense reimbursements for account coding and approvals
  • Processing and tracking Debit Memos for Returns to Vendors working with Quality and Purchasing Departments
  • Investigation and correction of various invoicing, receiving, payment issues collaborating with Vendors and other Internal Departments
  • Reconcile Vendor Statements
  • Respond timely to Vendor emails and phone calls.
  • Assist with Monitoring and Maintaining AP Aging and Received not Invoiced Schedules notifying Accounting Manager of past due payments.
  • Process and disburse checks and ACH payments as needed.
  • Assist with Preparation of 1099 tax forms.
  • Assist with Month End processing responsible for AP journal entries, reports, and General Ledger Reconciliations
  • Maintain a positive professional working relationship with Vendors and Co-workers in all Departments.

• Complete accurate and timely system transactions

• Ensure proper filing and document retention.

• Support and assist all Departments.

• Maintain applicable metrics and KPI reports.

• Participate in audit activities (annual GAAP financial, compliance, government)

• Perform specific projects.

• Other duties as assigned by Management.

Experience/Education

• Associates degree in accounting; a Bachelors degree in accounting, preferred

• Minimum of 2 years of Accounts Receivable experience in a Manufacturing Environment

• Minimum of 2 years of Accounts Payable experience in a Manufacturing Environment

• Basic understanding of Accounting Principles and US GAAP as related to AR and AP
• Experience in an EPR systems (M1) is a plus.

• Working knowledge of Microsoft Office, including Word and Excel with ability to use advanced formula, pivot tables, Vlookup functions.

• Must be organized and meticulous with the ability to multi-task.
• Ability to identify issues, make decisions, and resolve problems.

• Strong inter-personal communication skills

• Must work efficiently and effectively, both independently and as a team
• Must be able to react well under pressure and treat others with respect.
• Ability to work occasional overtime and weekends.
• Demonstrate reliability, good attendance, and a great work ethic.