Fiscal Coordinator (33061)

Lutheran Services Florida (LSF) envisions a world where children are safe, families are strong, and communities are vibrant.

LSF is looking for a talented Fiscal Coordinator who wants to make an impact in the lives of others.

This is an entry level position with a starting salary range of $55K-$58K annually.  

Purpose & Impact:

The Fiscal Coordinator performs pre-award and post-award activities for the Children and Head Start Program (Program).  Pre-award activities include assisting in the development, preparation and submission of grant proposals including detailed budgets to support the grant submission.  Post-award activities include assisting in all day-to-day financial and internal control activities for the Program including: developing and documenting fiscal policies and procedures; timely and accurate financial reporting; journal entry preparation; financial analysis; account reconciliation; variance analysis;  and,  compliance with generally accepted accounting principles as well as applicable regulatory requirements.  The Fiscal Coordinator assists Program management, the Program Finance Director and the Statewide Procurement Director in complying with applicable Federal procurement regulations.  The Fiscal Coordinator demonstrates a thorough working knowledge of the Office of Management and Budget Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, 2 CFR Part 230, Head Start Regulations, 45 CFR Part 1301.  Participates in HS/EHS Quality Assurance efforts, including fiscal monitoring.

Essential Functions

• Coordinate all Fiscal related matters of the Service Delivery Area (county) assigned- local level.
• Supervises the assigned Fiscal Specialist
• Prepares monthly, quarterly and annual accounting and fiscal regulatory reports based on records maintained. Assists to ensure compliance with the grant’s regulatory requirements including administrative and cost principles.
• Maintains cash draw down requests and reconciles to the various funding sources.
• Reviews general ledger entries weekly to monitor transactions validity and accuracy.
• Balances, verifies and reconciles accounts, at a minimum – monthly and more often as requested by the Finance Director (e.g. Nonfederal share, 15% administrative cost cap, disabilities, enrollment ,cost per child).
• Attends meetings as assigned to present financial reports or analysis as an alternate to Director of Finance and may represent the finance department at local, state or federal agency meetings, as assigned.
• Conducts periodic internal reviews of policies, procedures and systems, comparing with best practices.
• Maintains internal auditing and control systems. Arranges for and conducts fiscal monitoring activities of delegates and subcontractors to ensure compliance with award requirements.
• Reviews child care partners’ invoice/attendance rosters and reconciles payments according to children’s attendance. Documents completion of the earnings process for School Readiness funding and Voluntary Prekindergarten (VPK).
• Reviews account coding to ensure that purchases are assigned to the correct budget line items and that non-allowable expenditures have been coded accurately.
•  Reviews impact of costs allocation plans for Grants and monitors for correct application, including data from Child Plus (average daily attendance- ADA) and other factors of the monthly cost allocation plan.
• Monitors third-party agency financials and accounting practices to adhere to federal, state and agency guidelines (Child Care Partners, delegates and/or sub-recipients).
• Reviews purchase orders requests for completeness and, if necessary, contacts requester for more information; assists to ensure that procurement transactions provide full and open competition and maintains records in support of the procurement history. 
• In coordination with the Procurement Function, prepares RFP/RFQ’s for vendors to obtain quotes and place orders.
• In coordination with the Procurement Function, prepares cost analysis of RFP/RFQ’s to make decisions regarding contractors.
• Works with vendors to resolve purchasing problems and initiate corrective action as needed.  
• Approves travel and expense reimbursements for personnel. 
• Reconciles credit card statement(s) with support for each authorized card user to ensure expenditures have been properly approved and comply with the procurement policy (i.e. Purchase Cards, Gas Cards)
• Works with Operations/IT Manager to maintain and track inventory for accounting purposes.
• Assists Director of Finance, when and if all other functions have been satisfied and assistance has been requested.
• Maintains strict confidentiality of Head Start Program information and information pertaining to children and families in the Head Start Program.
• Attends all workshops and meetings as deemed necessary by the supervisor.
• Attends all required staff and parent meetings and activities, and Policy Council Meetings
• Performs other related duties as assigned.

Other Functions:

Note:  The duties above are illustrative and not exhaustive.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.  Depending on assigned area of responsibility, incumbents in the position may perform some or all of the activities described above.

Physical Requirements:

Energy, persistence and stamina sufficient for extended working hours and engaging in travel as required.

Reasonable accommodation may be made for otherwise qualified persons with disabilities.

Minimum Qualification Requirements:

Education:

Bachelor’s in Business Administration or Finance, or Accounting is required.   Candidates with a Master of Accountancy degree or Master of Business Administration degree will be given preference.

Experience:

A minimum of 5 years of not for profit or government accounting, budgeting and contract management experience is required; excellent written and oral communication skills, ability to work in a team environment and working knowledge of federal contracts and grants management and federal regulations and reporting requirements governing non-profits.  Supervisory experience is required.  Candidates with accounting and budgeting experience in Head Start and or Early Head Start programs will be given preference.

Also required:  Successful completion of a Level II background screening, local criminal record check and drug screening prior to hiring.

Knowledge, Skills and Abilities:

• Must possess well-developed financial and administrative skills.
• Strong verbal and written communication skills.
• Ability to work effectively with all types of personalities in a team environment.
• Strong analytical and reasoning ability with superior numerical skills.
• Planning and organizational skills.
• Ability to establish credibility and be decisive.
• Ability to foster participative management practices within a team environment.
• Ability to handle multiple tasks and to work with outside agencies.

Principal Accountabilities:

• Reports to Director of Finance
• Team player with co-workers, funders, Community Stakeholders, subcontractors and collaborators.
• Accurate, complete and timely submission of required financial reports, forecasts, proposals, budgets and analyses.
• Cost effective Agency operations.
• Adherence to Agency policies and management practices.
• Effective staff management and leadership.

Why work for LSF?

LSF offers 60 programs across the state of Florida serving a wide range of populations in need. Mission Driven staff members become part of the LSF community while transforming the lives of those in need. Our staff additionally find growth opportunities as they explore areas of interest within the organization.  

Amazing benefits package including:

• Medical, Dental and Vision
• Teledoc (24/7 online access to Doctors)
• Employee Assistance Program (EAP)
• Employer paid life insurance (1X salary)
• 13 paid holidays + 1 floating holiday
• Generous PTO policy (starting at 16 working days a year)
• 403(b) Retirement plan with 3% discretionary employer match OR 3% student loan repayment reimbursement
• Tuition reimbursement

Lutheran Services Florida embraces diversity, equity and inclusion in all business practices. LSF is proud to be an equal opportunity employer.