SF Workplace Associate

NRDC is a non-profit environmental advocacy organization. We use law, science, and the support of 3.1 million members and online activists to protect the planet's wildlife and wild places and to ensure the rights of all people to clean air, clean water, and healthy communities. NRDC was founded in 1970 and our people helped write some of America's bedrock environmental laws, including the Clean Water Act and many of the implementing regulations. Today, our team of more than 700 lawyers, scientists, economists, policy advocates, communications experts, and others work across the United States and the globe from our offices in Beijing; Bozeman, Montana; Chicago; New Delhi; New York; San Francisco; Santa Monica; and Washington, D.C.

NRDC is seeking a Workplace Strategy Associate work with the Workplace Strategy team in our San Francisco office.

Position Summary

The Workplace Associate will support the general the efficient day-to-day operations of the San Francisco office. The position is responsible for ensuring a safe and healthy work environment for staff and enforcing policies and procedures that impact the office. This position reports to the SF Workplace Manager & Emergency Planning Strategist.

ESSENTIAL FUNCTIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the following essential functions:

Office & Building Management:

Support WS (Workplace Strategy) SF Manager with facility operations and maintenance of the office and building. Areas of responsibilities include facility management, space planning, inventory supplies, procurement, maintenance, and security.
• Use our ticketing system for receiving and responding to company program and office repair and maintenance requests, determining the nature of the problem(s) and either completing the request or recommending appropriate solutions to employees in a timely manner.
• Support WS Operations Specialist on researching new vendors, the RFP (Request for Proposals) process & following institutional processes on contract submittals.
• Act as point of contact for facility operations and maintenance of the office and building.
• Manage guest/visitor experience.

Office Culture:

• Provide support on staff engagements that promote NRDC culture, such as full staff meetings, summer gatherings, annual holiday parties, etc.
• Point of contact for coordinating office events, meetings, and use of conference rooms.
• Orient new employees and interns to our office and train them on office protocols and procedures including emergency preparedness.
• Provide high employee engagement and positive experiences for in-office and remote staff.

Administration:

• Manage incoming and outgoing mail and deliveries.
• Manage Kastle visitor management system and general office security including creating access cards and resolving issues related to KastlePresence app, and the Kastle security system.
• Process invoices and expenses for SF WS team.
• Order office supplies and ensure office amenities are offered and accessible.

Minimum Education & Experience:

• 2-year Associate's degree or equivalent work experience
• 1 year of general office administration experience including processing invoices and expense reports
• 1-2 years of administrative support experience

Skills, Abilities, Competencies

• Proficient with MS Office Suite, including Outlook, Word, Excel, Teams.
• Ability to travel to NRDC U.S. based offices, 5% annually
• Commitment to NRDC's mission, values, and DEI (Diversity, Equity, and Inclusion) principles

NRDC is committed to advancing diversity, equity, and inclusion, both in our work and in our workplace. We believe that celebrating and actively welcoming diverse voices and perspectives is essential to solving the planet's most pressing environmental problems, and we encourage applications from candidates whose identities have been historically under-represented in the environmental movement.

We are an equal opportunity employer and do not discriminate in hiring or employment on the basis of race, color, religion, gender, gender identity or expression, marital status, sexual orientation, national origin, citizenship, age, disability, veteran status, or any other characteristic protected by federal, state, or local law. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

We offer competitive salaries, excellent benefits, and a supportive working environment. Salary is based on a nonprofit scale and is commensurate with skills and experience. Internal equity will be reviewed and considered to determine a final offer. For this position, the salary range is $55,000 to $60,500.

Our offices are open, and we are operating in a hybrid model. We offer NRDCers flexibility, and we ask them to come into the office and spend meaningful time there in collaboration with their colleagues. We call this purposeful presence.

As a science-based organization, NRDC aims to do our part to help contain the COVID-19 public health crisis. For the sake of health, safety, and equity, we ask that people be vaccinated unless they have an approved medical or religious accommodation or other exemption in accordance with state and local law. We consider a person to be vaccinated two weeks after receiving one full course of a CDC-approved vaccine. In accordance with state or local law, new hires will be asked to attest to vaccination, those wishing to do so may request medical or religious accommodations or other exemptions via NRDC Employee Relations. NRDC treats all vaccine-related data confidentially, in keeping with local, state, and federal laws.

To apply, visit www.nrdc.org/careers and upload your resume and cover letter. Please mention where you saw this posting and upload any additional materials that showcase your abilities. Due to the high volume of applications, we will contact only those candidates we would like to interview. Please no phone calls, emails, or in-person resume drop-offs.

If you experience technical problems while applying or if you are a person with a disability and need assistance applying online, please reach out to iCIMS Customer Care at 1-800-889-4422.

For more about NRDC, visit www.nrdc.org.