Office Manager

We are seeking a highly organized, focused, and multitasking office manager to join our dynamic team providing support for the corporate headquarters of a Federal contractor.  This position plays a key role in ensuring the President’s virtual office functions seamlessly, allowing them to focus on strategic priorities and decision making.

Responsibilities of the Office Manager:

• Oversee and coordinate administrative functions within JPSys’ Admin Department supporting the President.
• Prepare and organize documents, reports, and presentations for executive review.
• Distribute relevant documentation to interested parties.
• Manage Microsoft Teams folders and Configuration Management systems ensuring organization of storage and retrieval of important documents are conducted in accordance with company policies (such as PII).
• Manage membership of Microsoft Teams so only proper parties have access.
• Function as liaison between the President and internal/external interested parties.
• Provide guidance on tasks, prioritizing work and fostering a positive and productive virtual work environment.
• Supervise Executive Assistant and Marketing Coordinator.
• Develop and implement virtual office policies and procedures and ensure compliance.
• Function as liaison between Administrative team and other departments, promoting effective cross functional communication and collaboration.

Duties:

• Provide comprehensive virtual administrative support to the President ensuring smooth day-to-day operations.
• Collaborate with other executive support staff to ensure seamless office operations.
• Manage virtual office operations ensuring efficient workflows and adherence to JPSys policies and procedures.
• Collaborate with IT teams to streamline communication channels and optimize project management processes.
• Implement and maintain configuration management of filing systems, ensuring secure and organized storage of sensitive documentation.

Skills and Qualifications:

• Bachelor's degree and 7 to 10 years of professional work and Office Management experience.
• Prefer master's degree in a business or communications major.
• Exceptionally strong organizational and multitasking skills with the ability to thrive in a virtual work environment.
• Proven experience in virtual workflows, MS Teams, and office management.
• Background preferably in IT, Data Science, or Healthcare or related fields.
• Strong Configuration Management and file management skills.
• Excellent communication skills, both written and verbal, for effective collaboration.
• Expert level of M365 Microsoft Office suite, collaboration tools and Adobe Acrobat.
• Leadership experience with a focus on fostering positive and inclusive virtual work culture.
• Exhibit a high level of discretion, confidentiality and professionalism.
• Ability to adapt and thrive in a very fast paced environment.
• Experience with Bamboo HR desired.
• Familiarity with ISO 9001 and/or CMMI standards is desired.
• Strong policy compliance skills.
• Other duties as assigned.

Educational Requirements:

Bachelor’s degree or relevant experience in Business Administration, Communications, or other related field or equivalent.

Previous experience supporting C-level executives in a virtual environment.

Although we are 100% virtual, you must be located in Northern, VA for regular local travel.

Must have high speed internet connection.  

Relocation: Not paid

J P Systems does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

Please note that our pay ranges are carefully researched and set based on the requirements of the position.  The salary range is displayed under Compensation for each position.  If you feel you qualify for a more senior level position than the ones advertised, please feel free to instead submit your resume from our Open Jobs webpage for consideration.