Office Coordinator

Brumbaugh Law Firm is an Estate Planning and Elder Care law firm (Wills, Trusts, Probate, and Protecting Assets from the Nursing Home), that provides protection in times of prosperity, security in times of uncertainty, and comfort in times of crisis. Brumbaugh Law Firm believes the right information with the right education empowers people to become more aware of their options to create a better future

We are seeking a highly organized and proactive Office Coordinator to join our team. The Office Coordinator will play a crucial role in ensuring smooth day-to-day operations of the office while providing administrative support to the team. 

Our ideal candidate is a doer who works independently with little management.

$18 - $22 per hour

Duties and responsibilities include the list below, plus any additional areas of responsibility as directed by the Operations Manager.

Office Management:

• Oversee general office operations, including managing office supplies, equipment, and facilities
• Coordinate office maintenance and repairs as needed
• Implement and maintain efficient filing systems for documents and records
• Work with vendors as needed under the direction of the Operations Manager

Administrative Support:

• Assist in managing calendars, scheduling appointments, and coordinating meetings for attorneys and staff, as needed
• Prepare and distribute correspondence, memos, reports, and other documents
• Handle incoming calls, emails, and inquiries in a professional and timely manner

Client Relations:

• Greet clients and visitors, providing assistance and ensuring a welcoming environment, as needed
• Maintain confidentiality and handle sensitive client information with discretion

Assistance to Operations Manager:

• Support the Operations Manager in various administrative tasks and projects
• Compile and analyze data, prepare reports, and assist in budget tracking
• Track Key Performance Indicators (KPIs) and assist in analyzing performance metrics to identify areas for improvement
• Assist with basic HR duties such as recruiting, maintaining employee records, processing paperwork, and coordinating employee events
• Assist with billing under the direction of the Operations Manager, as needed

Compliance and Recordkeeping:

• Ensure compliance with firm policies, procedures, and regulations
• Maintain accurate records and documentation, including client files and billing information
• Assist in updating and maintaining legal forms, templates, and databases

Additional Duties:

• Perform duties of the Receptionist or Administrative Assistant if the team member is out or if the position is vacant

• Bachelor's degree in Business Administration, Office Management, or related field preferred
• Proven experience in office coordination, administration, or similar roles
• Strong organizational skills with the ability to prioritize tasks and manage time effectively
• Excellent communication and interpersonal abilities, with a customer service-oriented approach
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other office software
• Ability to maintain confidentiality and handle sensitive information with discretion
• Detail-oriented mindset with a proactive attitude and problem-solving skills

We are an office of like-minded professionals who care about our clients and want to help them have a better future. Through communication, we provide our team with the transparency needed to understand why we strive to go above and beyond for our clients and the community. We value professionals who can be task-focused and are able to work autonomously yet can collaborate to ensure our clients receive exceptional legal services.

Don't miss this opportunity to play a key role in our organization's success. Apply now and become an integral part of our dynamic team!