Accounting Representative - Full-time / Part-time

Accounts Representative | JOB DESCRIPTION 

LodgeWorks is actively hiring for an Accounting Representative

Who we are 

LodgeWorks is a privately held hotel development and management company. While our name isn’t on the hotels themselves, our extraordinary culture is at the heart of our 18 hotels — including our award-winning Archer Hotel boutique collection and our portfolio of other great brands with familiar names, such as Hyatt Place, Hyatt House, Aloft, Hilton Garden Inn and Hampton Inn. 

We’re thrilled to be considered industry innovators with a rich 35+ year history. Yet, what we are most proud of is the strong family culture we have developed and maintained while growing to 950+ employees nationwide. At LodgeWorks, hospitality is more than just the industry in which we work; it defines everything we do. Maybe it’s because we’re grounded in Midwestern hospitality (our home office is in Wichita, Kansas, while our hotels are scattered across the U.S.). Or maybe it’s because we actively work to make hospitality (with each other, our guests, our clients and partners) the foundation upon which everything is built.  

Archer’s eight-story, Austin boutique hotel is part of the exciting expansion of Domain NORTHSIDE, an upscale lifestyle development in northwest Austin rich with shopping, dining and entertainment options. Much like his New York flagship, Archer gives his Austin visitors a curated experience, complete with 171 rustic luxe guest rooms and suites, a celebrated dining experience in our restaurant, locally sourced luxuries and a patio culture that is true to this laid-back oasis.

Job overview 

The main responsibilities of the Accounting Representative are to ensure that payments are received from clients in a timely fashion and that hotel billing is maintained in accordance with LodgeWorks standards. He/she also assists the  Director of Accounting/Administration and the Property Accountant with the administration of the hotel accounting responsibilities, including Accounts Payable and Payroll. He/she is expected to actively develop superior service skills in dealing with clients, guests, and co-workers. This is currently a part-time position with the potential to become a full-time position if also working front office.

The day-to-day 

·        Ensure hotel billing is processed and mailed in a timely fashion.

·        Make phone calls to all new billings and outstanding accounts to keep Accounts Receivable Aging in line with Accounting and Corporate standards.

·        Generate an aging report as directed by Corporate Office.

·        Review room revenue report to ensure each guest was billed correctly.

·        Review statistics for accuracy, research discrepancies and make necessary adjustments.

·        Maintain a filing system for direct billing.

·        Balance direct bill accounts.

·        Communicate with Sales Department regarding overdue direct bill invoices.

·        As directed, assist the Property Accountant with Accounts Receivable, Accounts Payable, and other accounting duties.

·        Collect and correct Accounts Payable from all department heads.

·        Prepare and properly code front office and GM Accounts Payable.

·        Make timely calls on overdue Accounts Receivable invoices and work to ensure collections prior to reaching 90 days.

·        Assist the Property Accountant with the following items:

·        Review audit summation and make adjustments to balancing credit cards. Correctly complete I-7 report, and check phone and miscellaneous revenue report.

·        Update deposit recap report in Excel.

·        Process any returned checks appropriately.

·        Prepare timely petty cash bank reconciliation.

·        Review all tax entries.

·        Maintain Guest Shop inventory value records.

·        Be prepared at all times to discuss the status of accounts.

·        Prepare daily bank deposit and make timely trip to bank to drop deposit and get change orders.

·        Prepare petty cash request.

·        Accurately post vending machine income.

·        Participate in all-employee meetings, events and other functions required by management.

·        Be familiar with all LodgeWorks/Brand policies and hotel rules, and hotel terminology.

·        Comply at all times with LodgeWorks/Brand standards and regulations to encourage safe and efficient hotel operations.

·        Prepare weekly Fed Ex package, and proactively contact department heads for final call for shipment.

·        Maintain utmost confidentiality regarding employee records and payroll information.

·        Keep work area neat and organized.

·        Demonstrate working knowledge of the computer system.

·        Attend meetings as required by management.

·        Perform any other duties as requested by management.

Who you are 

·        Experienced in Microsoft Office, Outlook and Excel. 

·        Prior Accounting experience. 

·        Have effective verbal and written communication skills.

·        Committed to sharing and togetherness and value the family mindset of our organization. 

·        Aware that a good reputation is a huge asset to our company and committed to being a representative of that great reputation. 

·        An expert in prioritizing with the ability to use time wisely, adjust and meet constant deadlines while juggling several projects at once. 

·        Dedicated with a strong work ethic and can work both individually and with a team and with minimal supervision. 

·        Comfortable following directions, guidelines and work objectives. 

·        Able to maintain composure and objectivity while working at times in stressful, fast-paced environments.

·        Proactive and shows initiative in job performance, including anticipating what needs to be done before it becomes a necessity.

·        Able to effectively listen, understand, clarify and resolve any concerns and issues raised by management/coworkers.

·        Ability to assimilate complex information and data from disparate sources and consider, adjust, or modify to meet the constraints of the particular need.

·        Must be able to work with and understand financial information and data, and arithmetic functions.

·        Able to evaluate and select among alternate courses of action quickly and accurately.

Benefits 

We are proud to offer competitive wages and the following benefits for full-time employees:? 

·        PTO 

·        Hotel and restaurant discounts available at select LodgeWorks properties 

·        Health, vision and dental benefits? 

·        401(k) plans with matching contributions? 

·        Paid holidays? 

·        Short-term and long-term disability (company sponsored)? 

·        Referral bonuses? 

·        Flexible spending accounts? 

LodgeWorks is an equal opportunity employer and values diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status or disability status.