Office Assistant

Our client is looking for a Temp-to-Hire Office Assistant with strong organizational and communication skills and motivation to learn more about their business. This role may be attractive to an early-career professional or a career pivoter with transferrable skills.

This is a hybrid position (4 days/week in office)

Office Operations and Property Management Support

• Assist with office management tasks such as ordering supplies, restocking the kitchen and maintaining common areas
• Assist with troubleshooting IT issues
• Onboarding new hires; assisting with workspace and equipment set-up and tours
• Submit office work orders for maintenance issues
• Coordinate catering for quarterly all-hands meetings, luncheons and corporate events
• Manage conference room calendars
• Attend and coordinate employee events
• Order company swag and business cards
• Reconcile office supply and catering expenditures using the expense management system and other administrative duties as assigned
• Document management for various properties
• Pulling tax reports as needed
• Complete income and expense surveys and save documentation on SharePoint
• Maintain and gatekeep lease files both electronic and physical contract files
• Track receipt and review of transaction closing binders
• Obtain and review tenant certificates of insurance to confirm compliance
• Support financing activities by managing the proper documentation

Qualifications:

• College degree and or equivalent office experience
• Strong organizational, written and verbal communication and computer skills required
• Must be able to multi-task with a keen attention to detail
• Experience with MS Office (Word, Excel, PowerPoint, OneNote and Sharepoint required
• Must be able to lift 25 lbs