Assistant Property Manager

Position Summary:

Provide a high level of support for multiple managers by performing the following duties.

Essential Duties and Responsibilities:

· Abstract leases and enter abstracted lease data accurately into property management database, adhering to abstraction procedures including monthly recurring charges Maintain/Update tenant information in Accounting/Property Management software as required.

· Draft, revise and format lease documents and contracts.

· Coordinate document execution and tracking with third party client’s real estate/legal department.

· Pro-actively track and manage lease related critical dates.

· Interact with other internal and external real estate professionals regarding lease administration issues and/or database issues.

· Provide information to lenders, third party owners, investors and tenants as requested.

· Assist with vendor management including maintaining service contracts, processing invoices and scheduling service.

· Prepare monthly billing for leasing, construction management and consulting fees.

· Manage the collection of tenant billings.

· Validate and code expense invoices for each building as required.

· Assist in tenant relations and service including planning building events, drafting tenant correspondence, processing tenant requests, contacting tenants as needed including collection of tenant rent, and organization/filing of Joint Commission required paperwork.

· Compose a variety of correspondence; compile and process confidential materials; review finished materials for completeness, accuracy, proper format, and grammar.

· Provide support and oversee training of the Property Assistant Staff.

· Organize own work schedule, set priorities, and meet critical deadlines.

· Attend real estate meetings with Sr. Manager/Manager as needed with third party owner, tenants, and building managers.

· Assist with the organization of construction projects including ordering samples, and plans; submitting plans for permitting; and, coordinating contractor correspondence, payment applications, COIs, and lien waivers.

· Assist in the development and implementation of the annual regional business plan and individual property budgets.

· Perform regular inspections of the property. Recommend and direct alterations, maintenance and reconditioning of the property as required.

· Provide general office support to team (e.g., file management, general office maintenance, general information technology support, invoicing, office supplies and equipment).

Knowledge, Skills, and Abilities:

· Proficient in Microsoft Office including Word, Excel, and Outlook.

· Experience with MRI and AvidXchange preferred.

· Excellent interpersonal, communication, and organizational skills.
Ability to multi-task and consistently meet deadlines.

· Demonstrate traits as a self-starter, proactive manager, creative problem solver, and principal decision-maker.

· Able to work independently and in a team environment.

· Basic understanding of budgeting, financial statements, and cash flow analysis.

· Familiarity with real estate and construction activities.

Minimum Qualifications:

· Bachelors’ degree (B.A.) from a four-year college or university; or five years related experience and/or training; or equivalent combination of education and experience.

· Active Real Estate salesperson license is preferred. If individual does not have a valid Real Estate license, it must be procured within six (6) months of hire date.

· Must have reliable transportation and hold a valid driver’s license.

· Successfully pass a criminal, credit background check and drug screen.

Physical Demands:

The physical demands described here are representative of those demands that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands and fingers to handle or feel; reach with hands and arms; talk; and hear. The employee frequently is required to sit. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus. The employee frequently is required to drive to off-site locations.

Working Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.