Special Projects Assistant

Job Description

Special Projects Assistant

Last Updated on March 24, 2022

Reports to Executive Office Special Projects Manager

Background: Cahaba Medical Care Foundation is a community health center providing medical, pharmacy, dental, and behavioral health services to diverse underserved communities in Jefferson, Bibb, Perry, and Chilton counties. We are a Level 3 Patient-Centered Medical Home and Joint Commission accredited organization, committed to increasing integration and coordination of behavioral health and primary care. This is an exciting, fast paced practice with a strong mission and commitment to providing high quality care.

Purpose: The Special Projects team assists the CEO and COO directly with a variety of projects.

Responsibilities and Duties:

• Be a member of a cross-functional team supporting the Executive Office and Operations as needed

• Assist with billing

• Assist with operations, including administrative tasks typically assigned to Medical Assistants and Receptionists

• Assist the scheduling team

• Participate in trainings for the various areas that may be cross-covered

• General administrative support for data entry, data management, and audits

• Runner tasks, including meal pickup and deliveries between sites

• Model, support, and enforce Cahaba Medical Care’s Core Cultural Competencies

Qualifications:

• Disciplined sensitivity regarding confidential information

• Collaborative disposition

• Not overwhelmed by multiple projects

• Self-starter; can maintain motivation on all projects even when report back meetings get delayed by other organizational priorities

• Ability to work quickly and efficiently through to-do lists

• Possesses a strong work ethic and dedication to creating excellent work product

• Ability to communicate clearly and professionally as needed to clarify and accomplish tasks

• Willingness to communicate directly with patients and vendors in a friendly and professional manner

• Willing to pinch hit for other positions when mobilized (e.g., receptionist, medical assistant, billing)

• Passion for Cahaba Medical Care’s Core Cultural Competencies (C4) including Crucial Conversations

• Advanced skill and proficiency with Google Suite or Microsoft Office and computers generally

• Willing to learn new skills